Executive Assistant – Office Manager

Howden, A Chart Industries Company

Executive Assistant & Office Manager at Howden managing administrative and office operations for the Marine team in St. Louis.

Posted 7/27/2026full-timeSt. Louis • Montana • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while providing comprehensive administrative support to leadership and team members. Proficient in managing schedules, coordinating logistics, and maintaining confidentiality in a professional office environment.

Highest-signal resume keywords

3+ Years Experience As Executive AssistantStrong Organizational SkillsExcellent Written And Verbal Communication SkillsProficiency With Microsoft OfficeAbility To Handle Confidential Information

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingMeeting LogisticsOffice Organization

Soft Skills

Interpersonal SkillsProfessional DemeanorAttention To DetailService Orientation

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft Excel

Industry Keywords

Administrative SupportOffice ManagementClient InteractionConfidential Information Handling

About the role

Key responsibilities & impact

Provide administrative support to Marine leadership and team members.
Manage calendars, schedule meetings, and coordinate conference calls and client appointments.
Arrange travel, accommodations, and related logistics.
Prepare presentations, reports, correspondence, and meeting materials.
Organize team meetings, client events, and office functions.
Process expense reports and assist with invoice administration.
Maintain confidential business information with professionalism and discretion.
Serve as the primary in-office presence and first point of contact for visitors.
Welcome guests, clients, candidates, and vendors, ensuring a professional experience.
Answer and direct incoming telephone calls and inquiries.
Receive, sort, distribute, and coordinate outgoing mail and deliveries.
Manage office supplies, kitchen inventory, and general office organization.
Coordinate office maintenance requests and vendor relationships.
Assist with onboarding logistics for new hires, including workspace setup and office orientation.
Ensure conference rooms and common areas are maintained and presentation-ready.
Support employee engagement activities, celebrations, and office events.
Coordinate catering, meeting logistics, and hospitality arrangements.
Help foster a collaborative, welcoming, and professional office environment.
Provide general administrative support across the Marine team as needed.

Requirements

What you’ll need

3+ years of experience in an Executive Assistant, Administrative Assistant, Office Manager, Receptionist, or similar role.
Strong organizational skills with the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
Professional and service-oriented demeanor with strong interpersonal skills.
Ability to interact confidently with clients, executives, and external visitors.
Strong attention to detail and follow-through.
Proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
Experience coordinating travel, meetings, and office operations preferred.
Ability to handle confidential information with discretion.

Benefits

Comp & perks

A career that you define.
We value diversity.
Reasonable adjustments and accommodations for your needs.