Recruiting Coordinator – Temporary

Howard Hughes Medical Institute (HHMI)

Recruiting Coordinator supporting HHMI’s hiring processes for scientific, operational, and administrative roles. This temporary position manages logistics and coordination of the recruiting lifecycle at Janelia Research Campus.

Posted 5/16/2026contractAshburn • Virginia • 🇺🇸 United StatesJunior💰 $26 - $35 per hourWebsite

About the role

Key responsibilities & impact

Support recruiters and hiring managers across the full recruiting lifecycle: candidate screening coordination, interview scheduling, on-site logistics, reference collection, and background check processing.
Manage candidate travel arrangements and expense reimbursement.
Maintain timely posting and removal of job advertisements across internal and external platforms.
Update and maintain recruiting process resources including interview guides, feedback templates, and reference check materials.
Support passive candidate sourcing efforts as directed, including outreach coordination and relationship tracking.
Serve as a consistent point of contact for candidates; provide timely, accurate communications on next steps and logistics.
Assist with the setup, coordination, and execution of virtual and in-person career fairs and recruiting events.

Requirements

What you’ll need

Bachelor’s degree in Human Resources, Business Administration, or a related discipline, or equivalent experience.
Minimum of one year of operational experience supporting a recruitment team, or direct experience in a fast-paced recruiting environment.
Strong organizational skills and attention to detail; comfortable managing multiple priorities simultaneously.
Excellent written and verbal communication skills; able to engage professionally with candidates, hiring managers, and internal stakeholders.
Proficiency with HRIS and recruiting technology (ATS, Workday, Zoom, MS Office, SharePoint preferred).

Benefits

Comp & perks

Competitive pay
Exceptional health benefits
Retirement plans
Time off
Recognition and wellness programs

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

candidate screeninginterview schedulingbackground check processingtravel arrangementsexpense reimbursementjob advertisement postingrecruiting process resourcespassive candidate sourcingrelationship trackingevent coordination

Soft Skills

organizational skillsattention to detailmulti-taskingwritten communicationverbal communicationprofessional engagementtimely communicationstakeholder engagementrelationship managementlogistics coordination

Certifications

Bachelor’s degree in Human ResourcesBachelor’s degree in Business Administrationrelated discipline degree