Executive Assistant
House Buyers of America, Inc.
full-time
Posted on:
Location Type: Remote
Location: Remote • Arizona, Colorado, District of Columbia, Florida, Kentucky, Massachusetts, Nevada, New York, Ohio, Oklahoma, Pennsylvania, Tennessee, Texas, Virginia, Washington, Wisconsin • 🇺🇸 United States
Visit company websiteJob Level
SeniorLead
About the role
- Manage and prioritize the CEO’s calendar/schedule.
- Manage CEO’s inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
- Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.
- Coordinates adherence to deadlines and completion of special projects, correspondence, and reports.
- Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.
- Plan and organize meetings.
- Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.
- Bid out vendors and key resources needed by company.
- Negotiate the best pricing and terms.
- Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.
- Compose, edit, and proofread correspondence, contracts, reports and/or presentations.
- Responsible for updating task management software for key action items.
- Responsible for communication support across the practice area.
- Compile meeting agendas and minutes as needed.
- Perform routine administrative tasks such as filing and drafting correspondence.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare responses to correspondence containing routine inquiries.
- Maintain strict confidentiality of the company and executive information.
- Occasionally interview candidates.
- Performs various administrative functions as requested.
Requirements
- 3+ years of related experience as an executive assistant
- 10+ years of administrative experience
- Strong communication skills (both written and verbal)
- Strong skills within MS Office Suite
- Ability to develop presentations and materials that are client and/or executive management ready
- Associate’s degree from an accredited university required; Bachelor’s degree from an accredited university preferred
Benefits
- Our company is FULLY REMOTE!
- Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
executive administrative supportproject managementpresentation developmentdocument preparationemail managementtask managementreport writingproofreadingvendor negotiationcalendar management
Soft skills
communication skillsorganizational skillstime managementconfidentialityinterpersonal skillsanalytical skillsproblem-solvingattention to detailprioritizationcollaboration
Certifications
Associate’s degreeBachelor’s degree