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Hotelplan UK

Purchasing Administrator

Hotelplan UK

Purchasing Administrator providing administrative support to the Purchasing Managers at Inghams & Santa's Lapland. Role includes maintaining database systems and liaising with suppliers.

Posted 6/19/2026full-timeFarnborough • 🇬🇧 United KingdomMid-LevelSenior💰 £30,000 - £32,000 per yearWebsite

About the role

Key responsibilities & impact
  • Provide administrative support to our Purchasing Managers by maintaining database systems
  • Keeping all contract details up-to-date and accurate
  • Liaising with suppliers
  • Maintain accurate records of contracts, rates, terms, supplements and conditions
  • Ensure contract information is correctly reflected across internal systems and documentation
  • Support the management of contract timelines, renewals and amendments
  • Maintain version control and audit trails for commercial documentation
  • Maintain trackers and summaries relating to supplier contracts
  • Support compliance with internal governance, documentation and audit requirements
  • Maintain supplier sustainability records

Requirements

What you’ll need
  • Experience in a contracts, commercial, product or administrative support role
  • Exceptional attention to detail and accuracy
  • Confident working with data, rates and structured commercial information
  • Strong organisational skills with the ability to manage multiple tasks
  • Good working knowledge of Excel and business systems
  • Experience supporting hotel, accommodation or travel product contracting is desirable

Benefits

Comp & perks
  • Flexible working patterns (minimum 4 days per week)
  • Free parking

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools
database managementcontract managementversion controlaudit trailsdata analysisrecord keepingcontract compliancesupplier managementdocumentation managementcontract renewals
Soft Skills
attention to detailorganizational skillsmultitaskingcommunicationaccuracyliaisingsupporttime managementproblem-solvingcollaboration