Purchasing Administrator

Hotelplan UK

Purchasing Administrator providing administrative support to the Purchasing Managers at Inghams & Santa's Lapland. Role includes maintaining database systems and liaising with suppliers.

Posted 6/19/2026full-timeFarnborough • 🇬🇧 United KingdomMid-LevelSenior💰 £30,000 - £32,000 per yearWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

database managementcontract managementversion controlaudit trailsdata analysisrecord keepingcontract compliancesupplier managementdocumentation managementcontract renewals

Soft Skills

attention to detailorganizational skillsmultitaskingcommunicationaccuracyliaisingsupporttime managementproblem-solvingcollaboration

Tools & Technologies

Excelbusiness systemsdatabase systemsinternal systemscontract tracking toolsaudit softwaresupplier management systemsdocumentation toolscompliance softwarereporting tools

Industry Keywords

contractscommercial supportadministrative supportsupplier contractshotel contractingaccommodation contractingtravel product contractinggovernanceaudit requirementssustainability records

About the role

Key responsibilities & impact

Provide administrative support to our Purchasing Managers by maintaining database systems
Keeping all contract details up-to-date and accurate
Liaising with suppliers
Maintain accurate records of contracts, rates, terms, supplements and conditions
Ensure contract information is correctly reflected across internal systems and documentation
Support the management of contract timelines, renewals and amendments
Maintain version control and audit trails for commercial documentation
Maintain trackers and summaries relating to supplier contracts
Support compliance with internal governance, documentation and audit requirements
Maintain supplier sustainability records

Requirements

What you’ll need

Experience in a contracts, commercial, product or administrative support role
Exceptional attention to detail and accuracy
Confident working with data, rates and structured commercial information
Strong organisational skills with the ability to manage multiple tasks
Good working knowledge of Excel and business systems
Experience supporting hotel, accommodation or travel product contracting is desirable

Benefits

Comp & perks

Flexible working patterns (minimum 4 days per week)
Free parking