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Outreach Admissions Administrative Assistant
Horizons Youth ServicesOutreach and Admissions Administrative Assistant providing clerical support for Horizons Youth Services at Milwaukee Job Corps Center. Handling student inquiries, maintaining schedules, and assisting with department operations.
About the role
Key responsibilities & impact- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
- Maintains department schedule by updating calendars for department personnel, arranging meetings, conferences, teleconferences, and assisting with travel plans.
- Completes requests by greeting students, staff, and guests, in person or on the telephone, answers or refers inquiries while prioritizing confidentiality.
- Prepares required reports and edits work done by others, ensuring company format policies are followed and necessary corrections are made.
- Completes training on all office equipment, maintains office supply inventory, anticipates needed supplies; places supply orders, and verifies receipt of orders.
Requirements
What you’ll need- Experience: One year experience required.
- Working knowledge of Microsoft Suite of Applications required.
- Education: High School Diploma or GED equivalent.
- Associate's degree preferred.
- Certificates, Licenses, Registrations: Valid State Drivers’ License.
Benefits
Comp & perks- Complies with safety practices and transports students as needed
- Demonstrates organizational skills, good housekeeping, and continually models appropriate Career Success Standards.
- Participates in staff training.
- Mentors and monitors students as the opportunity and need arises.
- Performs other duties as assigned within the individual’s scope and capabilities.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
transcribingformattingdata entryeditingreport preparationcalendar managementtelecommunicationsoffice equipment traininginventory management
Soft Skills
organizationcommunicationconfidentialitycustomer serviceprioritization
Certifications
High School DiplomaGEDValid State Drivers’ License