Office Operations Manager

Horizon3.ai

. Help stand up and operationalize our new Chicago office, bringing a thoughtfully designed space to life and ensuring it runs smoothly from day one .

Posted 4/24/2026full-timeChicago • Illinois • 🇺🇸 United StatesMid-LevelSenior💰 $110,000 - $120,000 per yearWebsite

About the role

Key responsibilities & impact

Help stand up and operationalize our new Chicago office, bringing a thoughtfully designed space to life and ensuring it runs smoothly from day one
Own the day-to-day operations of the Chicago hub, ensuring a high-quality, seamless employee experience
Manage vendors, supplies, office services, and on-site logistics
Support in-office events, team gatherings, and leadership visits
Act as the local point of contact for employees, leaders, and cross-functional partners
Maintain a workplace that reflects our culture: high ownership, low friction, high trust
Partner with Sr. Director, People Operations, Finance, and the broader leadership team to define our U.S. workplace strategy
Evaluate new market opportunities (e.g., NYC, D.C.) based on business needs, hiring plans, and cost considerations
Translate ambiguous requirements into clear scopes, options, and recommendations
Lead end-to-end office expansion projects, including market research and location evaluation, scoping trips and on-the-ground assessments, and requirements gathering from business stakeholders
Partner cross-functionally (People, Finance, IT, Security) to ensure alignment and execution.

Requirements

What you’ll need

Proven experience in office operations, workplace management, or facilities at a scaling company
Experience managing physical spaces AND projects (not just one or the other)
Strong project management skills with the ability to drive multiple initiatives simultaneously
Experience with vendor management, budgeting, and lease or contract negotiation support
Ability to translate ambiguous business needs into structured plans and execution paths
Strong cross-functional partnership skills; comfortable influencing without formal authority
High ownership mindset—you see problems and solve them without waiting.

Benefits

Comp & perks

Health, vision & dental insurance for you and your family
Flexible vacation policy
Generous parental leave
Growth Opportunities: Be part of a dynamic and growing team with numerous career development opportunities
Remote Work: Enjoy the convenience and work-life balance that comes with remote work.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

office operationsworkplace managementfacilities managementproject managementvendor managementbudgetinglease negotiationcontract negotiation

Soft Skills

cross-functional partnershipinfluencing without authorityproblem-solvinghigh ownership mindset