Administrative Assistant

Hope Center Ministries, Inc.

Administrative Assistant providing support to the Admissions Department in Tennessee. Responsible for clerical tasks, legal reporting, and compliance coordination.

Posted 5/8/2026full-timeRemote • Tennessee • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide daily administrative and clerical support to the Admissions Department, including scheduling, data entry, phone support, and document preparation.
Assist Admissions Coordinators as needed with case documentation, records management, and intake materials.
Maintain organized digital and physical filing systems for all admission-related documents and resident records.
Support new resident onboarding by preparing paperwork, gathering required documentation, and coordinating with center staff.
Complete and submit all required legal reporting for Tennessee and Missouri Admissions Coordinators, ensuring accuracy and timeliness.
Prepare, file, and track monthly progress reports and on-demand reports for state agencies, courts, probation/parole, and other referring partners.
Maintain compliance records in accordance with state regulations, internal policies, and accreditation standards.
Coordinate with the Tennessee Department of Correction (TDOC) on required compliance documentation, submissions, and renewals.
Complete all documentation required for TDOC compliance for existing centers.
Prepare and submit certification applications for new Tennessee centers in partnership with the Director of Admissions and Compliance leadership.
Track application status, required updates, renewal deadlines, and follow-up requests from TDOC.
Ensure all documentation aligns with TDOC standards, policies, and procedural requirements.
Collaborate with Center Directors, Admissions Coordinators, National Leadership to gather information, verify documentation, and resolve discrepancies.
Provide administrative support for audits, inspections, and program reviews.
Assist with report preparation for leadership meetings, dashboards, and state.

Requirements

What you’ll need

High school diploma or equivalent required; associate’s degree preferred.
Prior administrative or compliance support experience strongly preferred.
Experience working with legal, correctional, or government reporting processes is a plus.
Strong attention to detail and ability to meet strict deadlines.
Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new systems.
Excellent communication, organization, and multitasking skills.
Ability to work discreetly with confidential information.
Alignment with the mission, values, and faith-based vision of Hope Center Ministries.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Hope Center Ministries, Inc. Website LinkedIn All Job Openings 51 - 200 employees Hope Center Ministries exists to lead addicts and their families to become fully devoted followers of Christ. The purpose of Hope Center Ministries is to provide men and women with the opportunity to overcome their drug and alcohol addiction through their faith. Our program is designed to show these individuals how to find peace and lasting freedom from their addictions through a personal relationship with Jesus Christ. Hope Center Ministries has dozens of locations across the United States and the world. The company was founded and still has operations out of Waverly, Tennessee. The central support office is now based out of Bethany, Oklahoma, United States. Follow us on Facebook at https://www.facebook.com/hopecenterministries/. Administrative Assistant Job not on LinkedIn 🔥 35 minutes ago 🎸 Tennessee – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 📋 Administrative Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Provide daily administrative and clerical support to the Admissions Department, including scheduling, data entry, phone support, and document preparation.
Assist Admissions Coordinators as needed with case documentation, records management, and intake materials.
Maintain organized digital and physical filing systems for all admission-related documents and resident records.
Support new resident onboarding by preparing paperwork, gathering required documentation, and coordinating with center staff.
Complete and submit all required legal reporting for Tennessee and Missouri Admissions Coordinators, ensuring accuracy and timeliness.
Prepare, file, and track monthly progress reports and on-demand reports for state agencies, courts, probation/parole, and other referring partners.
Maintain compliance records in accordance with state regulations, internal policies, and accreditation standards.
Coordinate with the Tennessee Department of Correction (TDOC) on required compliance documentation, submissions, and renewals.
Complete all documentation required for TDOC compliance for existing centers.
Prepare and submit certification applications for new Tennessee centers in partnership with the Director of Admissions and Compliance leadership.
Track application status, required updates, renewal deadlines, and follow-up requests from TDOC.
Ensure all documentation aligns with TDOC standards, policies, and procedural requirements.
Collaborate with Center Directors, Admissions Coordinators, National Leadership to gather information, verify documentation, and resolve discrepancies.
Provide administrative support for audits, inspections, and program reviews.
Assist with report preparation for leadership meetings, dashboards, and state. 🎯 Requirements
High school diploma or equivalent required; associate’s degree preferred.
Prior administrative or compliance support experience strongly preferred.
Experience working with legal, correctional, or government reporting processes is a plus.
Strong attention to detail and ability to meet strict deadlines.
Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new systems.
Excellent communication, organization, and multitasking skills.
Ability to work discreetly with confidential information.
Alignment with the mission, values, and faith-based vision of Hope Center Ministries. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Executive Admin Assistant, Sales Consulting 🔥 9 hours ago Realynk Assistants (Formerly Trans Support) 11 - 50 🤝 B2B ☁️ SaaS Website LinkedIn All Job Openings Executive Assistant supporting a fast-paced consulting firm for international tech companies. Managing schedules, communications, and operational tasks within the U.S. market. 🇺🇸 United States – Remote ⏰ Full Time 🟢 Junior 🟡 Mid-level 📋 Administrative Assistant 🚫👨‍🎓 No degree required Palliative Administrative Specialist 🔥 18 hours ago Graham Healthcare Group 501 - 1000 ⚕️ Healthcare Insurance 🏢 Enterprise Website LinkedIn All Job Openings Palliative Administrative Specialist at Graham Healthcare Group coordinating care for palliative patients and their families. Engaging with patient care teams and managing resources to resolve care-related issues. 🇺🇸 United States – Remote 💵 $18 - $20 / hour ⏰ Full Time 🟢 Junior 🟡 Mid-level 📋 Administrative Assistant Administrative Assistant 🕒 Yesterday Libertana 501 - 1000 ⚕️ Healthcare Insurance 🧘 Wellness 👥 B2C Website LinkedIn All Job Openings Administrative Assistant overseeing CCT billing and assisting teams with administrative duties at Libertana. Requires Bachelor's degree and 2+ years administrative experience. 🇺🇸 United States – Remote 💵 $24 - $27 / hour ⏰ Full Time 🟢 Junior 🟡 Mid-level 📋 Administrative Assistant HR Administrative Assistant – Managed Services 🕒 2 days ago Atlantic Health Strategies™ 11 - 50 🤝 B2B 📋 Compliance 🔐 Security Website LinkedIn All Job Openings HR Administrative Assistant supporting HR operations for behavioral health organizations. Handling record keeping, recruitment coordination, and onboarding logistics in a remote role. 🇺🇸 United States – Remote 💵 $50k - $62k / year ⏰ Full Time 🟢 Junior 🟡 Mid-level 📋 Administrative Assistant Coding Administrative Assistant 🕒 3 days ago US Anesthesia Partners 5001 - 10000 ⚕️ Healthcare Insurance 💊 Pharmaceuticals 🔬 Science Website LinkedIn All Job Openings Coding Administrative Assistant managing medical records documentation for US Anesthesia Partners. Preparing reports, communicating with facilities, and assisting in coding processes. 🇺🇸 United States – Remote 💵 $16 - $26 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior 📋 Administrative Assistant View More Administrative Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

data entryrecords managementdocument preparationlegal reportingcompliance documentationreport preparationfiling systemscase documentationonboarding paperworkapplication tracking

Soft Skills

attention to detailcommunicationorganizationmultitaskingdiscretioncollaborationproblem-solvingtime managementadaptabilityleadership support

Certifications

high school diplomaassociate’s degreecompliance certification