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Executive Assistant
Homebound. Provide comprehensive calendar management and administrative support for VP+ leaders with complex, fast-moving schedules—proactively flagging conflicts, anticipating priorities, and ensuring each day runs as smoothly as possible.
About the role
Key responsibilities & impact- Provide comprehensive calendar management and administrative support for VP+ leaders with complex, fast-moving schedules—proactively flagging conflicts, anticipating priorities, and ensuring each day runs as smoothly as possible.
- Serve as a trusted gatekeeper and strategic partner to the executives you support, exercising sound judgment to protect their time and independently prioritizing requests and communications.
- Take full ownership of ensuring the leaders you support are always prepared, organized, and set up for success—proactively managing information flow and anticipating what they need before they ask.
- Communicate effectively and independently across multiple departments including People Ops, Construction, Growth, Tech and others—facilitating cross-functional conversations and ensuring information is shared accurately and in a timely manner.
- Independently plan and coordinate team events including offsites (virtual and in-person), and may lead significant corporate events and larger-scale company gatherings.
- Take ownership of moderately complex projects, including meeting preparation, presentations, and ad hoc initiatives—driving them to completion with limited oversight and contributing to team objectives.
- Independently arrange travel plans and coordinate logistics with all attendees, ensuring seamless execution.
- Monitor and manage communications outside of standard hours to address time-sensitive needs from executives, independently prioritizing responses as appropriate.
- Actively identify and evaluate process inefficiencies, independently implementing improvements and ensuring alignment with team and organizational objectives.
- Use AI assistants and other technology to advance the role’s capabilities and output.
- Assist with office management, conference room booking and other workplace projects as needed.
- Assist with other ad-hoc administrative and people operations tasks and projects as assigned.
Requirements
What you’ll need- 4+ years of experience as an executive assistant.
- Bachelor’s degree, or equivalent combination of education and experience.
- Experience in a startup environment supporting multiple VP+ leaders required.
- Experience supporting C-suite level executives strongly preferred.
- Must be proficient in Google Workplace, including Google Calendar, Slides and Sheets.
- Exceptional communicator with strong interpersonal, written, and verbal skills; able to facilitate cross-functional conversations independently across teams and business units.
- Highly organized and self-directed - manages competing priorities, owns processes end-to-end, drives work to completion with limited oversight, and proactively surfaces solutions.
- Expert at managing complex, multi-stakeholder executive calendars with sound judgment on prioritization; meticulous attention to detail and data integrity under pressure.
- Collaborative and discreet partner who builds trust at all levels and handles sensitive, confidential information with integrity.
- Thrives in fast-paced, high-growth environments; adapts readily to ambiguity and continuously identifies and implements process improvements to make workflows faster and more efficient.
Benefits
Comp & perks- Must be located in the Dallas area and able to work from our Dallas office up to 3 days per week.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementproject managementevent planningtravel coordinationprocess improvementdata integritylogistics managementpresentation preparationadministrative supportinformation flow management
Soft Skills
communicationinterpersonal skillsorganizational skillsself-directionproblem-solvingcollaborationdiscretionadaptabilityattention to detailjudgment