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Holganix

Chief of Staff, Executive

Holganix

. Own and aggressively manage the CEO’s calendar, inbox, and daily flow .

Posted 4/20/2026full-timePhiladelphia • Pennsylvania • 🇺🇸 United StatesLeadWebsite

About the role

Key responsibilities & impact
  • Own and aggressively manage the CEO’s calendar, inbox, and daily flow
  • Filter, prioritize, and respond to inbound communications on behalf of the CEO when appropriate
  • Ensure Barrett is consistently focused on highest-impact work
  • Act as a gatekeeper, balancing accessibility with protection of time and attention
  • Prepare the CEO for all meetings with clear context, objectives, and desired outcomes
  • Manage and organize email communications, follow-ups, and key correspondence
  • Draft, refine, and send communications on behalf of the CEO
  • Ensure all commitments, decisions, and action items are captured and executed
  • Maintain a clear system for tracking priorities, stakeholders, and ongoing workstreams
  • Manage and occasionally lead key projects directly tied to the CEO’s priorities
  • Translate Barrett’s ideas into structured plans, timelines, and deliverables
  • Drive execution by coordinating across teams and holding stakeholders accountable
  • Identify bottlenecks and ensure consistent forward progress
  • Proactively identify risks, gaps, and opportunities before they surface
  • Anticipate the CEO’s needs across both business and operational contexts
  • Bring structure and solutions to ambiguous or fast-moving situations
  • Operate with a strong bias toward action and ownership
  • Reinforce a culture of accountability, responsiveness, and high performance
  • Model professionalism, discretion, and sound judgment
  • Increase the overall effectiveness of the leadership team by improving CEO access and clarity
  • Act as a trusted, confidential partner to the CEO

Requirements

What you’ll need
  • 5–12+ years of experience in executive support, operations, consulting, senior project management, or Chief of Staff roles
  • Proven experience working closely with senior executives or founders
  • Demonstrated ability to manage complex priorities and drive execution
  • Experience in high-growth or fast-paced environments preferred
  • Experience in software i.e. MS, Project Management (we use Monday.com), CRM (we use HubSpot)
  • Passion for or background in sustainability, farming, gardening, or food is a plus but not required.

Benefits

Comp & perks
  • Travel: This person should expect to be on the road once per month with the occasional second trip during offsite planning and other events.

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
executive supportoperations managementproject managementstakeholder managementrisk identificationpriority managementcommunication draftingmeeting preparationaction item trackingexecution driving
Soft Skills
organizational skillsdiscretionprofessionalismjudgmentaccountabilityresponsivenessleadershipproblem-solvingadaptabilityproactivity