Senior Project Manager

HOATalent

Senior Project Manager leading Project Managers on capital projects for condominium associations. Responsibilities include budgeting, oversight, vendor management, and operational excellence in property management.

Posted 4/17/2026full-timeChicago • Illinois • 🇺🇸 United StatesSeniorWebsite

About the role

Key responsibilities & impact

Supervise, mentor, and develop a team of Project Managers responsible for coordinating internal association and owner-related initiatives
Establish clear expectations, workflows, and accountability standards across the project management team
Monitor project pipelines and ensure timely execution of all assigned initiatives
Provide guidance and escalation support on complex or high-risk projects
Oversee and directly assist Community Managers with capital improvement projects ranging from $15,000 to $5,000,000
Lead planning, budgeting, bidding, and execution phases of major projects (e.g., roofing, façade, mechanical systems, common area renovations)
Ensure compliance with association governing documents, local regulations, and industry standards
Identify risks proactively and implement mitigation strategies
Ensure all projects and internal initiatives align with approved budgets and financial expectations
Track and report on project financials, including variance analysis and cost controls
Partner with accounting and leadership to maintain financial transparency and accuracy
Drive cost efficiencies without compromising quality or timelines
Develop and maintain strong relationships with contractors, vendors, and service providers
Source and onboard new vendors to expand capabilities and improve service quality
Lead competitive bidding processes and negotiate contracts to achieve best value
Evaluate vendor performance and hold partners accountable to service standards
Oversee internal initiatives across associations, ensuring consistent execution and communication
Collaborate cross-functionally with property management, maintenance, and accounting teams
Ensure all stakeholders (board members, owners, internal staff) are informed and aligned throughout project lifecycles
Standardize processes to improve efficiency, scalability, and service delivery
Projects are delivered on time, within budget, and with high quality outcomes
Project Managers are effectively managed, held accountable, and continuously developed
Strong vendor network is maintained and expanded to support business needs
Internal initiatives consistently meet or exceed operational and financial expectations
Communication with stakeholders is proactive, clear, and professional
Processes are continuously improved to support growth and scalability

Requirements

What you’ll need

5+ years of project management experience, preferably in property management, construction, or capital improvement projects
2+ years of leadership or team management experience
Proven experience managing large-scale projects (six-figure to multi-million dollar budgets)
Strong financial acumen, including budgeting and cost control
Excellent communication and stakeholder management skills
Ability to manage multiple projects and priorities in a fast-paced environment

Benefits

Comp & perks

Industry-Leading Healthcare: Medical, Dental, Life, HSA
Retirement savings Plan
Competitive Compensation Packages (based on experience)
Bonus Opportunities (based on performance)
Work from Home & Flex Schedules
Generous PTO Package
Corporate Sponsored Wellness Program
Quarterly Company Outings/Events

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementbudgetingcost controlvariance analysisrisk managementvendor managementcontract negotiationcapital improvement projectsfinancial transparencyprocess standardization

Soft Skills

leadershipmentoringcommunicationstakeholder managementrelationship buildingaccountabilityproblem-solvingcollaborationorganizational skillsproactive communication