HMC Architects

Senior Project Administrative Assistant

HMC Architects

full-time

Posted on:

Location Type: Hybrid

Location: Los Angeles • California • United States

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Salary

💰 $21 - $29 per hour

Job Level

Senior

About the role

  • Serve as a primary point of contact for architects, clients, consultants, contractors, and construction teams
  • Provide comprehensive administrative support across all phases of architectural projects
  • Manage project data entry across multiple platforms and systems
  • Coordinate document control activities, including agency submissions, RFIs, submittals, change documents, and project closeout
  • Attend project meetings and prepare, distribute, and track meeting minutes and follow-up items
  • Organize workflows, prioritize tasks, and manage deadlines for multiple projects
  • Support larger and more complex projects with increased responsibility and autonomy
  • Train team members on project procedures and best practices
  • Mentor and support Project Administrative Assistants
  • Ensure adherence to firm quality standards and project protocols

Requirements

  • High School Diploma required; some college coursework preferred or equivalent experience
  • Minimum 5 years of administrative experience, ideally supporting multiple projects and teams
  • Strong proficiency in Bluebeam, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), and construction management software
  • Familiarity with governing agencies; DSA/HCAI experience required
  • Exceptional organizational, communication, and time-management skills
  • Detail-oriented, able to multitask, and effective in a fast-paced environment
  • Ability to work independently while collaborating effectively with teams at all levels
Benefits
  • Company paid wellness courses
  • On-site gyms (at select locations)
  • Access to financial advisors
  • Discounts to wellness platforms, gyms and more
  • LinkedIn learning access
  • Business development training
  • Supportive mentorship
  • Company-paid ARE study materials
  • Exam fees
  • Licensure completion bonuses
  • Comprehensive Comp and Benefits: Base+Bonus+Equity+401k
  • Student loan repayments
  • Full medical, dental, vision
  • Time off and holidays above industry standard
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportproject data entrydocument controlRFI managementsubmittals managementchange document managementproject closeoutworkflow organizationtask prioritizationtraining
Soft Skills
organizational skillscommunication skillstime-management skillsdetail-orientedmultitaskingindependent workcollaborationmentoring