Project Billing Specialist

HKA

Project Billing Specialist at HKA managing high-volume billing cycles and maintaining financial integrity. Collaborating with project teams and delivering exceptional client satisfaction.

Posted 7/18/2026full-timeDallas • Texas • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project billing and invoicing processes, particularly within ERP systems like Deltek Vantagepoint. Proficient in managing complex billing scenarios while ensuring compliance with client agreements and internal controls.

Highest-signal resume keywords

Project Billing ExperienceDeltek Vantagepoint ProficiencyComplex Billing ManagementHigh-Volume InvoicingProfessional Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project BillingComplex Billing ScenariosHigh-Volume InvoicingData AnalysisCompliance Management

Soft Skills

Attention to DetailOrganizationCritical ThinkingSound JudgmentProfessional Communication

Tools & Technologies

Deltek VantagepointMicrosoft OfficeExcelOutlookAdobe Acrobat

Industry Keywords

Professional ServicesConsulting EnvironmentE-BillingAccounts ReceivableClient-Specific Agreements

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Set up and maintain project data, contracts, and client information in the ERP system (Deltek Vantagepoint)
Own monthly invoicing for 20+ Engagement Managers, reviewing and finalizing 100+ pre-bills per cycle
Execute complex billing, including split-party, multi-payor, and flat-fee invoicing
Coordinate with Engagement Managers to resolve discrepancies and ensure timely, accurate billing
Ensure all electronic billing guidelines are strictly followed and e-billing issues are resolved swiftly
Maintain comprehensive, up-to-date billing records, client preferences, approvals, and process documentation
Ensure compliance with internal controls, audit requirements, and client-specific billing agreements
Monitor WIP, proactively flag at-risk billings, and partner with managers to minimize write-offs
Analyze aged accounts receivable and unapplied cash, collaborating bi-monthly with managers to resolve outstanding or disputed items
Respond to internal and external billing inquiries professionally and in a timely manner
Provide regular billing and AR reports for management review
Serve as primary billing point of contact during team absences
Support billing teammates as needed and participate in special projects to optimize billing process.

Requirements

What you’ll need

2+ years of hands-on project billing experience in a professional services or consulting environment
Must be able to work in Dallas, TX on a hybrid schedule (2+ days in-office per week)
Proven ability to accurately process high-volume billing (100+ invoices/month) with strong attention to detail and organization
ERP system billing experience required —preferably Deltek Vantagepoint or similar
Direct experience managing complex billing scenarios (such as split-party, multi-payor, and flat-fee arrangements) and ensuring compliance with client-specific agreements
Proficient with Microsoft Office (Excel, Outlook, Word, and Adobe Acrobat)
Demonstrated ability to use AI and emerging technologies as productivity tools while applying critical thinking, sound judgment, and appropriate data governance
Able to handle strict deadlines, frequent interruptions, and simultaneous requests from multiple stakeholders
Strong professional communication skills to work with executives, clients, and peers.

Benefits

Comp & perks

A strong collaborative culture with a mutual pursuit of your success alongside the success of our teams
The opportunity to solve problems creatively, contribute to our innovative direction, and be valued as an individual
The ability to leverage HKA’s strong network and presence in various industries and reputation for exceptional expert witnesses to accelerate career development and connections.