Hivos

Finance Manager – Proposal Budgeting

Hivos

full-time

Posted on:

Location Type: Hybrid

Location: Netherlands

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About the role

  • Review donor requirements (fee/cost-based, eligible/ineligible costs, direct/indirect costs) and lead financial guidance for bid and no-bid decisions.
  • Lead the development of budgets (cost proposals) for priority and complex donor proposals at global and regional levels, working closely with proposal teams, project staff, and Finance colleagues.
  • Review proposal budgets to ensure they effectively meet donor requirements as well as Hivos internal costing and pricing guidelines for full cost recovery.
  • Design and advise on pricing strategies that balance competitiveness with financial sustainability.
  • Review and approve proposal budgets to ensure compliance with donor requirements, alignment with internal financial policies, and full cost recovery.
  • Ensure accurate and timely registration of newly signed donor contracts in CRM systems.
  • Monitor the use of Hivos budgeting tools templates and guidelines for key donors, and support in developing new approaches to respond to innovative donor financing mechanisms.
  • Guide the Business Development team in donor budget negotiations to ensure full cost recovery and reduce risk.
  • Provide authoritative Finance support during donor budget negotiations to safeguard Hivos’ financial position.
  • Ensure coherence between proposal narratives, logical frameworks, budget figures, and budget narratives.
  • Lead the financial handover from proposal to implementation by clearly communicating approved budgets, assumptions, and donor-specific conditions.
  • Provide required information for correct setup of project modules in financial systems.
  • Update annually the cost pricing model with the inputs from relevant Depts and ensuring appropriate dissemination among main stakeholders.
  • Develop and deliver training, guidance, and learning materials on proposal budgeting, pricing, and donor rules.
  • Strengthen budgeting financial literacy among Business Development, Programs, and Finance colleagues.
  • Capture lessons learned from proposal budgeting and negotiations to continuously improve organizational practices.
  • Prepare and contribute to management information, including the monthly Order Intake report, in coordination with Business Development.
  • Support budget revisions and modifications for existing awards budget modifications of existing awards.

Requirements

  • Bachelor's degree in finance, Accounting, Economics, Business Administration, or related field.
  • Minimum 5 years of relevant experience in proposal budgeting, donor-funded project finance, or NGO/INGO finance
  • Demonstrated experience with multiple institutional donors (e.g. EU, MFA NL, Sida, FCDO, foundations
  • Solid understanding of donor-funded project cycle management
  • High proficiency in Excel
  • Fluent in English.
  • Second language Spanish, Dutch, Arabic or Spanish is an asset.
Benefits
  • Health insurance
  • Professional development
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
proposal budgetingfinancial guidancecost proposalspricing strategiesbudget compliancefinancial systemsbudget revisionsfinancial literacyExceldonor-funded project finance
Soft Skills
leadershipcommunicationcollaborationnegotiationtrainingorganizational skillsanalytical skillsproblem-solvingattention to detailadaptability