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About the role
Key responsibilities & impact- Extensive inbox and diary management, scheduling internal and external meetings (both in-person and online) and managing deadlines for all stakeholders
- Arranging domestic and international travel, adhering to country-specific travel guidance
- Marketplace requisitioner and process personal expenses
- Co-ordinate team annual offsites
- Schedule quarterly reserving meetings, including preparing final reserving committee packs and distributing via Board Intelligence
- Schedule monthly team meetings and co-ordinate guest attendees
- Booking boardrooms, arranging catering and IT equipment for meetings and presentations
- Assist with the co-ordination of all-day annual rating agency meetings, involving Group CEO-CFO-CUO diaries, and manage the billing process for each agency
- Providing holiday and absence cover for other PAs
- Extensive liaising with key external stakeholders and building strong client and broker relationships
Requirements
What you’ll need- Education to A Level or Degree standard, with appropriate secretarial qualifications or training
- Exceptional proficiency in writing clear and concise, grammatically correct English
- Proven track record in a PA or team secretarial role within financial services or another fast paced environment
- Excellent organisational and interpersonal skills, with the ability to effectively multi-task and prioritise workloads
- Strong time management skills
- Advanced Outlook, Word, Excel and PowerPoint skills
Benefits
Comp & perks- Flexible working hours
- Employee benefits for mental and physical wellbeing
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
diary managementschedulingtravel arrangementsexpense processingmeeting coordinationreport preparationbilling managementmulti-taskingtime managementwriting proficiency
Soft Skills
organizational skillsinterpersonal skillscommunication skillsrelationship buildingprioritizationattention to detailclient managementteam collaborationproblem-solvingadaptability
Certifications
secretarial qualificationsA LevelDegree