Virtual Administrative Assistant, LATAM

HireHawk

Virtual Administrative Assistant managing schedules and client communications for engineering and construction firm. Ensuring smooth operations and supporting sales team's research efforts.

Posted 6/1/2026full-timeRemote • 🇨🇴 ColombiaJunior💰 $1,200 - $1,500 per monthWebsite

About the role

Key responsibilities & impact

Keep the owner and sales team’s calendars clean, accurate, and optimized so priorities happen on time
Schedule appointments end-to-end (confirmations, reminders, reschedules, and follow-ups) with strong attention to details and time zones
Serve as a professional first point of contact for clients by phone, ensuring every call feels organized, confident, and helpful
Support the sales team with research that improves outreach and conversations (light lead/account research, background notes, prep summaries)
Create and maintain a dependable follow-up system so no client request, appointment, or action item gets dropped
Coordinate across stakeholders (owner, sales team, clients, and any internal partners) to keep work moving without bottlenecks
Keep information organized across tools (calendar, email, notes, CRM if applicable) so the team always knows the latest status
Spot gaps and proactively suggest improvements to workflows, templates, and coordination routines that save leadership time

Requirements

What you’ll need

Bilingual fluency in English and Spanish (verbal and written)
1+ years of experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or Operations Coordinator
Proven calendar management and appointment scheduling experience (high volume and frequent changes)
Confidence and professionalism speaking with clients over the phone (clear, calm, and service-oriented)
Strong written communication skills (you can write messages that are concise, accurate, and client-ready)
Ability to work autonomously and deliver high-quality work without constant check-ins (strong ownership and follow-through)
Nice to Have:
Experience supporting a founder/executive or a small sales-driven, client-facing team
Familiarity with CRMs or sales support workflows (updating records, tracking follow-ups, keeping pipeline notes clean)
Experience coordinating across multiple stakeholders or departments in a remote setting
Exposure to consulting, engineering, construction, or professional services environments

Benefits

Comp & perks

Access to a $200k+ perk marketplace with instant discounts on 150+ services
Access up to 50% of approved earnings before payday (no credit checks or fees)

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementappointment schedulinglead researchbackground notes preparationfollow-up system creationworkflow improvementtemplate optimizationclient communicationautonomous workhigh-quality work delivery

Soft Skills

attention to detailprofessionalismconfidencestrong written communicationownershipfollow-throughorganizational skillsproactive problem-solvingservice-orientedstakeholder coordination