Join a growing utility subcontracting business as an Operations Assistant supporting payroll, HR, and administrative functions.
This entry-level role focuses on managing interconnected processes that directly impact customer contracts and billing accuracy.
You'll handle timesheet oversight, invoice reconciliation, HR onboarding, and serve as the first line of support for administrative challenges.
The position offers hands-on experience with complex operational systems while supporting business scaling efforts.
Perfect opportunity to develop expertise in utilities operations while maintaining compliance and client satisfaction.
Validate pay rates and reconcile billable resources to ensure accuracy before customer invoicing.
Coordinate HR onboarding processes and provide payroll administration support.
Oversee timesheet management and invoice reconciliation tied to customer contracts.
Serve as first-line troubleshooter for administrative issues and employee-facing communications.
Develop operational policies and procedures using AI tools to support business scaling initiatives.

Requirements

Candidate must have demonstrated availability to work within Pacific Standard Time zone.
Candidate must possess 1-2 years of professional experience in administrative, payroll, HR, or billing roles.
Candidate must have prior documented remote work experience.
Candidate must demonstrate proficiency in managing billable hours, timesheets, invoices, and reconciliation processes.
Candidate must be capable of supporting comprehensive HR functions including employee onboarding, benefits coordination, and hiring administration.
Candidate must have working knowledge of ADP payroll systems for processing tax forms and tracking employee benefits.
Candidate must be able to effectively coordinate with external accounting firms for payroll and invoice reconciliation.
Candidate must show understanding of California and federal labor law compliance requirements.
Candidate must maintain meticulous records related to customer billing and supplier rate tracking.
Candidate must demonstrate daily proficiency with Microsoft and cloud-based productivity tools.
Candidate must exhibit strong ability to rapidly learn compliance requirements using AI and internal reference resources.
Candidate must have completed high school or equivalent educational certification.
Candidate must be comfortable using generative AI tools for drafting administrative documentation.

Benefits

Access to a $200k+ perk marketplace with instant discounts on 150+ services
Access up to 50% of approved earnings before payday (no credit checks or fees)
On-time, in-currency pay

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills

payroll administrationinvoice reconciliationtimesheet managementHR onboardingbillable hours managementemployee benefits coordinationcompliance documentationrecord keepinggenerative AI toolsadministrative documentation

Soft skills

troubleshootingcommunicationorganizational skillsattention to detailrapid learningcustomer serviceproblem-solvingcollaborationadaptabilitytime management

Certifications

high school diploma or equivalent