Talent Management Pod Assistant

Hireframe

Operational engine for digital talent management pod handling brand sourcing, outreach, and scheduling. Supports contract workflows and manages brand deal deliverables in a fast-paced environment.

Posted 5/19/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Send daily customized outbound brand outreach emails using templates and Affinity CRM
Execute systematic follow-ups every 2–3 business days for non-responders
Track and maintain brand and deal pipelines in Affinity (status, stages, communications)
Respond to inbound RFPs and brand inquiries in a timely manner
Build targeted brand outreach lists by vertical and category
Support contract workflows: redlining against the pod's guide, version tracking, and storage; coordinate with Greenroom (third-party legal) for final contract review
Manage and track brand campaign deliverables (content, demos, links) and confirm client and brand satisfaction post-deal
Assist with invoicing and deal documentation
Update CRM tools (Affinity, CreatorIQ, Airtable) with deal status and pipeline data
Manage scheduling for creator calls, brand meetings, and internal pod syncs
Inbox management: filtering, templated replies, and follow-ups as needed
Book and coordinate team and client travel and gifting
Support content calendar maintenance and upload scheduling
Attend daily pod stand-ups and take detailed meeting notes
Produce daily and weekly pod status reports
Provide ad hoc operational support as needed by pod leadership
Pull social media and content performance analytics as requested
Maintain creator profiles, internal rosters, and deal tracking sheets

Requirements

What you’ll need

High sense of urgency and responsiveness; this team moves fast
Exceptional written communication — strong grammar, concise messaging, and an eye for detail
Organized and process-driven — able to manage high-volume tasks without things falling through the cracks
Comfortable with ambiguity and able to problem-solve independently
Even temperament — not easily rattled when things go sideways
Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar)
Familiarity with Affinity CRM, CreatorIQ, or Airtable
Experience in talent management, influencer marketing, or the digital creator economy space
Understanding of social media platform sponsorship (YouTube, Twitch, TikTok, etc.) and brand deal structures
Experience supporting a high-volume outreach function (sales, partnerships, or similar)

Benefits

Comp & perks

Permanent remote work flexibility
Paid Time Off
Health Maintenance Organization (HMO) coverage
Annual performance bonuses
Dedicated coaches offer an extra channel of support and skill-building
Opportunities for professional growth

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

contract workflowsredliningversion trackinginvoicingdeal documentationsocial media analyticscontent performance analyticsbrand outreachpipeline managementemail outreach

Soft Skills

high sense of urgencyexceptional written communicationorganizedprocess-drivenproblem-solvingeven temperamentattention to detailresponsivenessability to manage high-volume taskscomfortable with ambiguity