Senior Executive Assistant

Hire Overseas

Executive Assistant supporting a senior executive at a global clinical skincare brand. Managing complex calendars, travel logistics, correspondence, and executive priorities remotely.

Posted 8/18/2026full-timeRemote • 🇨🇴 ColombiaSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expert calendar management and travel logistics skills while effectively communicating with stakeholders. Proven ability to prioritize tasks and manage complex schedules for senior executives in fast-paced environments.

Highest-signal resume keywords

Executive Assistant ExperienceCalendar ManagementTravel Booking and LogisticsWritten and Verbal CommunicationCritical Thinking

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel BookingExpense ReportingDocument ManagementMeeting Prioritization

Soft Skills

ProactiveDiscreetReliableStrong Follow-Through

Tools & Technologies

Google WorkspaceMicrosoft OfficeConcur

Industry Keywords

Consumer GoodsBeautyRetailLifestyle BrandsCorporate Stakeholder Management

About the role

Key responsibilities & impact

Own and maintain the senior executive’s calendar end to end
Triage meeting requests and decide what should be scheduled, deferred, delegated, or declined
Protect focus time and align the calendar with executive priorities
Prepare context and materials before commitments
Resolve scheduling conflicts proactively
Book and manage domestic and international travel, including flights, hotels, ground transportation, and dining reservations
Build and share detailed travel itineraries
Handle last-minute travel changes, cancellations, and reroutes
Manage the executive’s inbox and draft responses as needed
Communicate professionally with internal stakeholders, external partners, and vendors
Track and close follow-ups, confirmations, and open items
Handle expense reporting, document management, and recurring administrative tasks
Support ad hoc projects and special requests
Maintain organized email, calendar, and document systems
Complete application, video introduction, assessment, interview, and background/reference-check stages

Requirements

What you’ll need

Proven experience as an Executive Assistant supporting a senior leader managing a team of 30 or more people; hard requirement
Strong critical-thinking skills and independent meeting prioritization judgment
Expert calendar management experience with complex, high-volume calendars
Excellent domestic and international travel-booking and logistics experience
Excellent written and verbal English communication skills
Proactive, self-directed, discreet, reliable, and strong follow-through
Availability Monday through Friday, 8 AM to 4 PM US Pacific Time
Updated resume required for application
Short 1–2 minute Loom video required for advancement
Nice to have: experience in consumer goods, beauty, retail, or lifestyle brands
Nice to have: experience supporting executives with large, cross-functional teams
Nice to have: familiarity with Google Workspace, Microsoft Office, Concur, or similar platforms
Nice to have: corporate stakeholder-management experience

Benefits

Comp & perks

Paid in USD, bi-monthly: every 15th and 30th
Paid Time Off in accordance with company policy
Observance of holidays per company guidelines
100% remote setup
Stable, long-term role
Clear ownership and direct access to senior leadership
Comprehensive selection process with feedback at each step