Construction Administrative Assistant

Hire Overseas

Bilingual administrative assistant organizing documents, vendors, clients, and workflows for a remote construction and property services firm. Supporting projects serving institutional property clients across Texas and Arizona.

Posted 8/5/2026full-timeRemote • Arizona, Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates full professional fluency in English and Spanish, with strong written and verbal communication skills. Proficient in managing construction-related documents and providing administrative support in a remote environment.

Highest-signal resume keywords

Bilingual CommunicationConstruction Document ManagementGoogle Workspace ProficiencyOrganizational SkillsAdministrative Support Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document PreparationFinancial Documentation TrackingData EntrySchedulingInvoicingChange Order ManagementVendor CoordinationClerical SupportProject Log MaintenanceOffice Supply Ordering

Soft Skills

Attention to DetailAbility to Manage Multiple PrioritiesIndependent WorkProfessional CorrespondenceClient Communication

Tools & Technologies

Google WorkspaceMicrosoft Office 365Construction Management ToolsWix

Industry Keywords

ConstructionProperty ManagementAdministrative AssistantDispatch CoordinationProject Management

About the role

Key responsibilities & impact

Prepare and manage construction-related documents including change orders, purchase orders, and service agreements
Maintain accurate project logs, records, and filing systems across active projects
Track project-related financial documentation and assist with invoicing and bookkeeping
Ensure documentation is organized, current, and accessible to the project team
Coordinate with vendors and subcontractors in English and Spanish
Solicit quotes, process bids, and track vendor and subcontractor commitments
Communicate with clients and customers, provide project updates, and address concerns
Draft and send professional correspondence and emails
Provide administrative and clerical support to project managers and office staff
Handle data entry, scheduling, calendar management, and office supply ordering
Assist with dispatching and coordination for property management-related workflows
Perform additional administrative tasks and special projects as assigned

Requirements

What you’ll need

Full professional fluency in both English and Spanish, written and spoken
Proven experience as an Administrative Assistant, preferably in construction, property management, or a related industry
Experience working with property management companies and supporting dispatch or coordination workflows
Proficiency in Google Workspace, including Gmail, Docs, Sheets, Calendar, and Chat
Strong written and verbal communication skills across both languages
Highly organized with strong attention to detail and ability to manage multiple priorities simultaneously
Ability to work independently with minimal supervision in a fully remote environment
Availability Monday through Friday during US Central Time business hours, with flexibility for occasional Saturdays
Reliable high-speed internet connection and a private, quiet workspace suitable for video conferencing
Microsoft Office 365 proficiency, construction management tools, Wix, and relevant professional certifications are nice to have

Benefits

Comp & perks

Paid in USD, bi-monthly: every 15th and 30th
Paid Time Off in accordance with company policy
Observance of Holidays per company guidelines
100% remote setup
Stable, long-term role
Clear responsibilities and room to grow as the company scales