Executive Assistant – Startup Operations

Hire Overseas

Executive Assistant supporting founder at a fast-moving AI marketing technology company. Managing calendar, travel, and operational tasks while ensuring efficient team operations.

Posted 7/14/2026full-timeRemote • 🇨🇴 ColombiaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills essential for managing executive calendars, travel logistics, and operational tasks. Proficient in vendor relationship management and ensuring accuracy in billing and documentation.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationVendor Relationship ManagementRevenue TrackingRFP Documentation

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel CoordinationRevenue TrackingRFP DocumentationDocument Accuracy

Soft Skills

Strong Organizational SkillsExcellent Written CommunicationExcellent Verbal CommunicationDetail-OrientedProactive

Industry Keywords

Executive AssistantOperations AssistantFast-Paced Startup EnvironmentClient EngagementsOperational Logistics

About the role

Key responsibilities & impact

Own calendar management, travel coordination, general operations, revenue tracking support, and RFP documentation
Book and manage flights, hotels, and ground transportation for the founder and team
Build detailed travel itineraries that account for time zones, meeting schedules, and logistics
Handle last-minute changes, cancellations, and rebooking efficiently
Own the founder's calendar end to end including scheduling, conflict resolution, and meeting preparation
Coordinate internal team meetings, external partner calls, and client engagements
Manage recurring operational tasks including office rent, internet and utilities, and vendor relationships
Oversee revenue tracking and ensure client invoices are accurate and sent on time
Research, compile, and fill out required information for RFP and RFI submissions
Maintain a library of reusable content and standard responses

Requirements

What you’ll need

Proven experience as an Executive Assistant, Operations Assistant, or similar role supporting a founder, CEO, or senior executive
Strong organizational skills with the ability to manage multiple priorities across calendar, travel, operations, and finance simultaneously
Excellent written and verbal English communication skills with a professional and responsive tone
Comfortable managing vendor relationships, operational logistics, and administrative tasks independently
Detail-oriented with strong follow-through on billing, scheduling, and document accuracy
Self-directed and proactive with the ability to anticipate needs and act without being asked
Comfortable working in a fast-paced startup environment where scope evolves and priorities shift quickly

Benefits

Comp & perks

Paid Time Off in accordance with company policy
Observance of Holidays per company guidelines
100% remote setup so you can work wherever you're most productive