Accounts Receivable Specialist – Billing, Collections

Hire Overseas

Accounts Receivable Specialist handling invoicing and collections for a growing industrial cleaning company. Manage operations within QuickBooks Online and provide excellent customer service.

Posted 4/17/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Own the invoicing, collections, and AR function for an industrial cleaning company
Manage invoicing, follow up on outstanding balances, set up new vendors, and work directly inside QuickBooks Online and Monday CRM
Point of contact for customers calling about billing questions
Generate and send invoices to commercial and industrial clients accurately and on time
Maintain organized billing records and ensure invoices reflect correct pricing, terms, and job details
Support the migration of historical billing data from Workflow into QuickBooks Online
Follow up on outstanding invoices and overdue accounts through phone and email
Manage the full collections cycle from initial follow-up through resolution
Track aging reports and prioritize collections activity based on account status
Communicate professionally and clearly with clients to resolve billing disputes and collect balances
Set up new vendors in QuickBooks Online and maintain accurate vendor records
Coordinate with the owner on vendor terms, documentation, and onboarding requirements
Support basic bookkeeping tasks as skill level allows
Maintain accurate records inside Monday CRM alongside QuickBooks Online
Keep both systems current and flag any discrepancies between platforms
Support process improvements as the business scales toward higher volume

Requirements

What you’ll need

Proven experience handling invoicing, billing, and collections specifically for a commercial service business
Direct industry background in commercial cleaning, field service, trades, or a similar service environment
Strong proficiency in QuickBooks Online including invoicing, AR management, and vendor setup
Clear, professional English communication skills both written and spoken, customer phone calls are part of this role
High attention to detail and a track record of following through on outstanding balances without being managed
Comfort working independently in a small business environment where you own your function
Familiarity with CRM tools, Monday CRM experience is a plus
Self-directed and organized with the ability to manage multiple open accounts simultaneously

Benefits

Comp & perks

Paid Time Off in accordance with company policy
Observance of Holidays per company guidelines
100% remote setup so you can work wherever you're most productive

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

invoicingcollectionsaccounts receivablebookkeepingdata migrationvendor setupbilling dispute resolutionaging report trackingprocess improvement

Soft Skills

attention to detailcommunication skillsself-directedorganizational skillsindependence