Hire Overseas

Executive Assistant – Project Management

Hire Overseas

full-time

Posted on:

Location Type: Remote

Location: Sri Lanka

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • Manage calendars, scheduling, and inbox coordination on behalf of leadership
  • Attend team meetings, take clear and concise notes, and circulate summaries with action items and owners
  • Maintain internal trackers and follow-up lists to ensure nothing falls through the cracks
  • Support document management, filing, and internal system organization across tools
  • Handle ad hoc executive requests and close loops without needing to be reminded
  • Manage and respond to team and client inquiries via email or chat professionally and promptly
  • Support onboarding and follow-up tasks for internal or client-facing projects
  • Build familiarity with the company's healthcare systems, tools, and workflows
  • Help identify communication gaps and surface process improvements proactively
  • Track deadlines, deliverables, and ownership across multiple teams and workstreams
  • Use project management tools including Notion, Slack, and Linear to maintain visibility and drive progress
  • Create and distribute weekly status updates, summaries, and reports for leadership
  • Assist with planning, process documentation, and continuous improvement initiatives

Requirements

  • 2 to 4 years of experience in executive support, project coordination, or operations, preferably in SaaS, healthtech, or a startup environment
  • Strong written and verbal communication skills with a clear, professional tone
  • Highly organized, detail-oriented, and proactive: you keep things moving without being asked
  • Comfortable managing shifting priorities and learning new tools quickly
  • Proficiency with Google Workspace, Slack, Notion, or similar productivity tools
Benefits
  • Paid Time Off in accordance with company policy
  • Observance of Holidays per company guidelines
  • 100% remote setup so you can work wherever you feel most productive
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
strong written communicationstrong verbal communicationhighly organizeddetail-orientedproactiveability to manage shifting prioritiesability to learn new tools quickly