Executive Assistant – Finance
Hire Overseas
full-time
Posted on:
Location Type: Remote
Location: Philippines
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About the role
- Manage calendars, scheduling, and meeting logistics across time zones
- Prepare agendas, notes, and follow-ups to keep leadership aligned and moving
- Handle travel planning, expense coordination, and executive communications
- Act as a gatekeeper for priorities, ensuring focus on high-impact work
- Assist with finance-adjacent tasks such as invoicing coordination, expense tracking, and budget documentation
- Support preparation of reports, summaries, and materials tied to planning or reviews
- Work with internal and external stakeholders on operational and administrative workflows
- Maintain accurate records and documentation with strong attention to detail
- Organize documents, files, and internal systems to ensure information is accessible and current
- Track action items, deadlines, and commitments across leadership initiatives
- Handle confidential information with discretion and sound judgment
- Improve workflows and systems as the company grows
Requirements
- **3 to 6+ years** of experience as an Executive Assistant, Executive Operations Assistant, or similar role
- Experience supporting senior leaders in a startup, SaaS, or technical environment
- **Finance or accounting background preferred**, including comfort with numbers, reports, or budgets
- Strong organizational skills with the ability to manage multiple priorities independently
- Clear written and verbal communication skills
- High level of professionalism, discretion, and reliability
Benefits
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Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementschedulingmeeting logisticstravel planningexpense coordinationinvoicing coordinationexpense trackingbudget documentationreport preparationdocument organization
Soft Skills
organizational skillscommunication skillsattention to detaildiscretionjudgmentprofessionalismreliabilityprioritizationindependencestakeholder management