Executive Assistant

HIKINEX

Executive Assistant providing high-level strategic and administrative support in a client-focused environment. Working across international time zones with teams in India.

Posted 5/21/2026full-timeSan Mateo • California • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide high-level executive support, including calendar management, travel coordination, and correspondence
Coordinate and manage high-touch client interactions and communications
Lead and execute end-to-end event planning, including internal and client-facing events
Partner closely with executives to manage priorities, logistics, and scheduling
Support cross-functional collaboration with global teams, particularly in India
Handle confidential information with discretion and professionalism

Requirements

What you’ll need

Around 5 years of experience as an Executive Assistant or in a similar role
Strong background in event planning and execution
Experience supporting global or international teams and working across time zones
Prior experience in one or more of the following industries preferred: Venture Capital (VC), Private Equity, Executive Search, Professional Services, Technology, Events, or Marketing environments
Exceptional organizational, communication, and multitasking skills
High level of professionalism and client service orientation

Benefits

Comp & perks

Medical and dental coverage
401(k) with up to 6% match
Other perks: Gym, recreation room, free lunch
Collaborative and stable team environment (long-tenured EA team)

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

executive supportcalendar managementtravel coordinationclient interactionsevent planningcross-functional collaborationdiscretionprofessionalismorganizational skillscommunication skills