HighLevel

Marketing Project Associate

HighLevel

full-time

Posted on:

Location Type: Hybrid

Location: Dallas • Texas • United States

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About the role

  • Support intake and execution of marketing requests once priorities are confirmed.
  • Coordinate marketing-related tasks across campaigns, events, and cross-functional initiatives.
  • Build and maintain task lists, timelines, calendars, and delivery boards to ensure real-time visibility.
  • Track dependencies across creative, messaging, and channel execution.
  • Proactively follow up on action items to keep work moving quickly and predictably.
  • Ensure deliverables are complete, accurate, and ready for launch.
  • Flag duplicate or overlapping work to prevent rework and wasted effort.
  • Escalate blockers and readiness gaps with context and recommendations.
  • Pause or return work that is not execution-ready due to unclear goals, missing inputs, or undefined success metrics.
  • Perform detailed QA on emails, landing pages, ads, and other marketing assets.
  • Validate links, copy accuracy, formatting, approvals, and handoffs.
  • Identify missing inputs, unclear messaging, asset gaps, or execution risks early.
  • Act as an early warning system for launch risk by maintaining close proximity to creative and channel-level details.
  • Confirm all requirements, approvals, and dependencies are fully met prior to launch.
  • Serve as a key coordination point between Marketing, Creative, Development, and other departments.
  • Schedule and support kickoffs and recurring check-ins as needed.
  • Provide clear, concise status updates to marketing stakeholders.
  • Coordinate handoffs between creatives, marketers, and channel owners.
  • Escalate execution risks promptly to the Manager of Digital Marketing.
  • Maintain clean, accurate, and current project documentation.
  • Own and maintain the execution workflows the Marketing team relies on (intake, reviews, approvals, handoffs, launches).

Requirements

  • 2-5 years of experience in marketing operations, or execution support roles
  • Strong attention to detail and organizational skills
  • Proven ability to manage multiple tasks simultaneously
  • Comfort working with clear priorities and deadlines
  • Experience with project tracking tools (ClickUp, Asana, Monday, etc.)
Benefits
  • Health insurance
  • 401(k) matching
  • Paid time off
  • Flexible work arrangements
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
marketing operationsexecution supportquality assuranceproject management
Soft Skills
attention to detailorganizational skillsmultitaskingcommunicationproblem-solving