HighLevel

Director, Global Equity Administration

HighLevel

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇺🇸 United States

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Job Level

Lead

About the role

  • Lead the migration from the current equity platform to an enterprise-grade equity management system (e.g., Shareworks, E*TRADE, etc.).
  • Oversee all day-to-day operations of the company’s equity programs, including grants, exercises, releases, cancellations, and modifications.
  • Ensure accurate maintenance of the equity database and cap table, including reconciliation with the general ledger and payroll systems.
  • Partner with Finance and Accounting teams to support both the accounting for stock-based compensation and the forecasting of future stock-based compensation.
  • Manage accounting for equity modifications, repricings, and other complex transactions.
  • Support quarterly and annual financial close processes, including reconciliations and audit deliverables related to equity awards.
  • Contribute to SEC filings (10-K, 10-Q, Proxy/CD&A, S-8, etc.) or external filings by preparing equity-related disclosures and share activity schedules.
  • Maintain compliance with SEC, IRS and other relevant regulations (Section 16, Rule 144, etc.).
  • Support Board of Directors and Compensation Committee reporting, including grant approvals and equity plan management.
  • Develop and enforce best practices and internal controls around all equity processes.
  • Partner with Finance, Legal, HR and external advisors to ensure alignment across compensation strategy, employee communications, and equity plan design.
  • Serve as a subject matter expert for employees and executives on equity-related matters.
  • Provide insights and recommendations to improve process efficiency, data integrity, and compliance.

Requirements

  • 12 yrs + years of progressive experience in equity administration, with at least 10 years in a public company setting.
  • Bachelor’s Degree and Certified Equity Professional (CEP) Level 3 designation required.
  • Experience supporting SEC reporting and proxy disclosures (CD&A, executive compensation tables, etc.).
  • Proven experience leading an equity platform migration or system implementation.
  • Strong understanding of equity award lifecycle management.
  • Exceptional attention to detail and a commitment to accuracy and compliance.
  • Familiarity with Payroll systems and HRIS integrations preferred.
  • Excellent communication, interpersonal, and strategic thinking skills.
Benefits
  • Health insurance
  • 401(k) matching
  • Flexible work hours
  • Paid time off
  • Remote work options

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
equity administrationequity platform migrationequity award lifecycle managementSEC reportingproxy disclosuresfinancial close processesreconciliationsaudit deliverablesdata integritycompliance
Soft skills
attention to detailcommitment to accuracycommunication skillsinterpersonal skillsstrategic thinking
Certifications
Bachelor’s DegreeCertified Equity Professional (CEP) Level 3