HighLevel

Event Planner I – Hosted Events

HighLevel

full-time

Posted on:

Location Type: Hybrid

Location: Dallas • Texas • 🇺🇸 United States

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Job Level

Mid-LevelSenior

About the role

  • Lead events both on-site and remotely, overseeing seamless execution from planning to completion, encompassing conferences, seminars, workshops, corporate events, with a focus on HighLevel Hangouts (local meetups).
  • Travel onsite to various venues (approximately 50–60% travel for corporate events) including occasional weekend availability as needed.
  • Collaborate with stakeholders to understand event objectives, target audience, and desired outcomes.
  • Develop detailed event plans, including timelines, budgets, and task lists.
  • Ensure timely preparation and shipping of all event materials while coordinating logistical details such as catering, audio-visual requirements, and transportation.
  • Identify, negotiate with, and manage relationships with vendors, venues, and service providers.
  • Delegate tasks and responsibilities to team members as needed, maintaining clear communication and providing real-time problem-solving.
  • Collaborate effectively in setting up and dismantling event materials to ensure seamless execution, involving tasks such as lifting up to 50 lbs and prolonged periods of standing.
  • Work closely with internal teams, including marketing, communications, and operations, to ensure seamless event execution.
  • Maintain flexibility to work in the Dallas office a few days a week, with the schedule varying based on the events calendar.
  • Bring a collaborative mindset and a proactive, can-do attitude to every interaction. This role requires representing HighLevel with professionalism and enthusiasm at in-person events.

Requirements

  • Bachelor's degree in Event Management, Marketing, or related field preferred.
  • At least 2-5 years of experience as an event planner, Marketing, event planning, customer relations or related field.
  • Experience with virtual and hybrid event platforms.
  • Proficiency in event management software and Microsoft Office Suite.
  • Strong organizational and project management skills, with the ability to manage multiple projects simultaneously.
  • Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously.
  • Proven ability to work independently when needed.
  • Demonstrated approach to problem-solving and conflict management.
  • Must be proactive, accountable, eager to learn, and ready for challenges.
  • Excellent verbal and written communication skills.
  • Ability to lift and move event supplies and equipment as needed.
Benefits
  • Equal Employment Opportunity

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
event planningproject managementbudget managementlogistics coordinationvendor managementproblem-solvingmultitaskingevent management softwareMicrosoft Office Suitevirtual and hybrid event platforms
Soft skills
collaborationcommunicationorganizational skillsproactive attitudeaccountabilityflexibilitycustomer relationsindependenceenthusiasmconflict management
Certifications
Bachelor's degree in Event ManagementBachelor's degree in Marketing