Executive Assistant

Higgsfield AI

Executive Assistant supporting the CEO and leadership team at Higgsfield AI, a leader in video AI. Managing complex schedules, travel logistics, and operational excellence for company leadership.

Posted 6/12/2026full-timeRemote • California • 🇺🇸 United StatesMid-LevelSenior💰 $100,000 - $125,000 per yearWebsite

About the role

Key responsibilities & impact

Manage highly complex calendars across multiple time zones and competing priorities.
Coordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes.
Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation.
Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests.
Track action items and ensure follow-through across executive meetings and company initiatives.
Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites.
Draft, edit, and manage executive communications and correspondence.
Partner closely with executives to maximize efficiency, productivity, and effectiveness.
Handle confidential and highly sensitive information with exceptional judgment and discretion.
Serve as a key liaison between executives and internal and external stakeholders.
Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities.
Manage logistics for investors, board members, customers, partners, and candidates.
Support strategic initiatives and special projects as assigned by leadership.
Help create structure and operational excellence in a fast-moving, high-growth environment.
Coordinate office logistics and workplace vendors as needed.
Support planning and execution of company events, leadership offsites, and team gatherings.
Assist with visitor, candidate, and investor hospitality.
Help ensure office spaces are organized, professional, and operating smoothly.
Support onboarding logistics and workplace coordination in partnership with People Operations and IT.

Requirements

What you’ll need

3-5+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams.
Experience supporting senior executives within one or more of the following environments:
Venture Capital
Private Equity
Management Consulting
Investment Banking
Hypergrowth Technology Companies
Demonstrated experience supporting founders or CEOs in fast-paced organizations.
Exceptional organizational and project management skills.
Outstanding written and verbal communication abilities.
Strong business judgment and problem-solving skills.
Ability to manage multiple priorities with minimal direction.
High level of professionalism, discretion, and confidentiality.

Benefits

Comp & perks

Equity
Comprehensive benefits package to support you both professionally and personally

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel coordinationagenda preparationexecutive communicationproject managementlogistics managementevent planningonboarding coordinationconfidential information handlingstakeholder liaison

Soft Skills

organizational skillscommunication skillsproblem-solving skillsprofessionalismdiscretionjudgmentprioritizationcollaborationadaptabilityattention to detail