Higginbotham

HR Technology Coordinator

Higginbotham

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Assist in managing multiple client projects simultaneously
  • Maintain project plans, timelines, status updates, and action logs
  • Schedule and coordinate client meetings, internal meetings, and vendor calls
  • Track deliverables and follow up with stakeholders on outstanding items
  • Document meeting notes, decisions, and next steps
  • Serve as a coordination point between consultants, clients, and vendor partners
  • Ensure clear communication of project milestones, deliverables, and timelines
  • Assist in preparing materials for client meetings and presentations
  • Escalate project risks, delays, or issues to the HR Technology Consultant
  • Maintain organized project documentation and client files
  • Assist in preparing client reports, summaries, and project updates
  • Track project progress and key milestones
  • Support development of internal process documentation and templates
  • Maintain meeting notes, project documentation, and collaboration materials using Microsoft OneNote
  • Provide administrative support for consulting engagements and internal initiatives
  • Organize project documentation, implementation materials, and client deliverables
  • Coordinate calendars, meeting logistics, and follow-up communications
  • Assist with preparation of reports, presentations, and workflow documentation
  • Assist with documenting HR and payroll processes, including onboarding, benefits administration, and employee data management
  • Support workflow documentation and process improvements within ADP
  • Help organize system documentation, user guides, and configuration notes
  • Maintain project documentation and process libraries using Microsoft OneNote

Requirements

  • 2–5 years of experience in project coordination, HR operations, payroll, benefits administration, or professional services
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office, particularly Excel and PowerPoint
  • Experience administering ADP, including administrative functions, HRIS management, benefits administration, and workflow configuration (preferred)
  • Experience using Microsoft OneNote for project documentation, meeting notes, and collaboration (preferred)
  • Experience supporting consulting engagements or client-facing projects (preferred)
  • Experience working within an HR consulting firm, benefits brokerage, or payroll services organization (preferred)
  • Familiarity with project tracking tools (Smartsheet, Monday.com, Asana, etc.) (preferred)
Benefits
  • Generous employee benefits package which includes a robust wellness program
  • Employee Ownership Opportunities
  • Career progression opportunity – the potential for growth within the company
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project coordinationHR operationspayroll administrationbenefits administrationworkflow documentationproject trackingHRIS managementprocess improvementsreport preparationclient-facing projects
Soft Skills
organizational skillstime managementwritten communicationverbal communication