IT Administrative Coordinator

HFM

IT Administrative Coordinator at HFM, delivering organizational support for IT operations. Ensuring seamless communication and coordination across various IT functions and departments.

Posted 7/1/2026full-timeLarnaca • 🇨🇾 CyprusMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Serve as the administrative backbone for the IT department, ensuring seamless communication and coordination.
Manage daily administrative tasks, including scheduling, documentation, and policy communication.
Provide organizational support to the IT team by facilitating meetings, tracking leave, coordinating business trips, and assisting with vendor management.
Provide administrative support to various IT departments, including preparing documents, reports, and presentations.
Maintain and update office records, databases, and filing systems.
Collaborate with the HR Department for Company events and activities such as company parties and lunches.
Handle confidential information with discretion and professionalism.
Carry out any further duties assigned by the line manager.

Requirements

What you’ll need

Proven experience in administrative or coordination roles, preferably in an IT or technical environment.
Strong organizational skills with the ability to manage multiple tasks and maintain detailed records.
Excellent communication skills, both written and verbal, with the ability to interact with technical and non-technical staff.
Proficiency in office productivity tools (e.g., MS Office, Jira, Confluence, project management software).
Basic understanding of IT systems, procedures, and terminology is a plus.
Ability to work independently, prioritize tasks, and maintain a high level of attention to detail.
Familiarity with event planning, travel coordination, and vendor management is desirable.

Benefits

Comp & perks

Monthly Wolt Vouchers
Comprehensive Health & Life Insurance
Provident Fund (Upon completion of the trial period)
Summer Short Fridays (August)
Additional Paid Annual Leave (up to 30 days, based on years of service)
Birthday Leave
Training & Education Allowance
Udemy Business access
Gym Membership
Referral Bonus Program

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Documentation ManagementRecord KeepingEvent PlanningTravel CoordinationBasic IT Understanding

Soft Skills

Attention to DetailIndependenceProfessionalism