Assistant Legal Administrator

HFM

Assistant Legal Administration role at HFM, an acclaimed broker offering trading tools. Focus on documentation, compliance processes, and supporting the legal team.

Posted 4/27/2026full-timeLarnaca • 🇨🇾 CyprusMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Maintain and update our legal management software and internal servers.
Ensure that every contract, corporate record, and legal file is correctly categorised and instantly accessible.
Manage and organize internal Know Your Customer (KYC) documentation.
Responsible for gathering and keeping these records current to ensure we always remain up to date.
Act as the primary support for our Legal Administrators.
Assist in drafting routine correspondence, preparing document packages, and tracking deadlines.
Provide general administrative assistance to the wider legal team.
Help streamline workflows where needed to ensure the department operates at peak efficiency.
Regularly audit our digital filing systems to ensure data accuracy and resolve any discrepancies or missing information proactively.

Requirements

What you’ll need

Experience in an office environment, data management, or a basic understanding of KYC/fiduciary services is an advantage.
High level of precision; the candidate must take pride in maintaining impeccable data accuracy and highly organized documentation.
Fast learner with critical thinking skills to use in fast-paced scenarios.
Proactive problem solver.
Clear and professional communication skills, both written and verbal.

Benefits

Comp & perks

Hybrid Work Model (2 days working from home)
Monthly Wolt Vouchers
Comprehensive Health & Life Insurance
Provident Fund (Upon completion of the trial period)
Summer Short Fridays (August)
Additional Paid Annual Leave (up to 30 days, based on years of service)
Birthday Leave
Training & Education Allowance
Udemy Business access
Gym Membership
Referral Bonus Program
Additional Support
Visa Sponsorship and Relocation Assistance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data managementlegal management softwaredocument preparationworkflow streamliningdigital filing systems auditing

Soft Skills

attention to detailorganizational skillscritical thinkingproblem solvingcommunication skills