HF Sinclair

Senior Administrative Assistant

HF Sinclair

full-time

Posted on:

Location Type: Office

Location: Sinclair • Wyoming • United States

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Job Level

Senior

About the role

  • Prepares and may distribute complex correspondence, reports, studies, forms, invoices, and documents
  • Performs daily office support responsibilities (i.e. faxes, copying, filing, labeling, typing, travel arrangements, etc.)
  • Processes all department mail (i.e. incoming and outgoing courier, overnight packages, certified mail, etc.)
  • Schedules meeting and conference rooms
  • Coordinates, orders and manages office supplies and materials as required to support maintenance or other assigned department activities, ensuring smooth operations and accuracy of orders, meeting delivery requirements, and reconciling invoices and delivery receipts
  • Compiles and analyzes data, making calculations and preparing reports as requested
  • Coordinates work between departmental units and departments; communicates department project information or any other requests
  • Develops administrative policies and procedures as required; may research technical and policy issues and assist in the implementation of recommendations
  • Researches, designs, and/or edits presentations such as brochures, newsletters, forms, manuals, reports and charts
  • Responds to complex inquiries concerning the company or department and screens calls for department management
  • Prepares, interprets and distributes information
  • Performs duties as department document and record control coordinator including coordinating and maintaining record keeping and filing systems
  • Acts as backup for other administrative staff
  • Special assignments or tasks assigned to the employee by their superior, as determined from time to time in their sole and complete discretion.

Requirements

  • A minimum of five years of on-the-job experience is required.
  • A minimum of a High School Diploma or equivalent is required.
  • Strong word processing, database, spreadsheet and other applications skills including Access, Payroll and Purchasing Systems depending on assignment.
  • Ability to write programs within Access required at some locations.
  • Knowledge of office management principles and practices and administrative procedures.
  • Advanced organization skills required.
  • Ability to implement new systems and procedures and to evaluate their effectiveness; supervise others; and effectively interpret plans and procedures.
  • Team player, self starter, independent worker, good time management and analytical skills and priority setting ability.
  • Ability to effectively communicate with others, both in written and verbal communication; to work independently and perform basic mathematical calculations.
  • Basic reading and writing skills.
  • Working knowledge of SAP and EMPAC is preferred.
Benefits
  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Paid Time-Off
  • 401(k) Retirement Plan with match
  • Educational Reimbursement
  • Parental Bonding Time
  • Employee Discounts

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
word processingdatabase skillsspreadsheet skillsprogramming in Accessadministrative proceduresmathematical calculationsreport preparationdata analysisrecord keepingfiling systems
Soft skills
organization skillstime managementanalytical skillspriority settingeffective communicationteam playerself-starterindependent workersupervisory skillsimplementation of systems