Operations Coordinator

HEST

Operations Coordinator managing sales orders, invoices, inventory, and reporting for HEST, an outdoor brand creating premium comfort products. Supporting finance, sales operations, EDI workflows, and ERP implementation in a hybrid Seattle role.

Posted 8/14/2026full-timeSeattle • Washington • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing sales orders, customer invoices, and accounts receivable, while ensuring accurate inventory management and reconciliation of vendor invoices. Proficient in using Excel for data analysis and reporting, with a strong ability to adapt to new software tools and improve operational processes.

Highest-signal resume keywords

Sales Order ManagementAccounts Receivable Follow-UpExcel ProficiencyInventory ManagementNetSuite Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Sales Order ManagementAccounts Receivable ManagementInvoice ReconciliationExcel (VLOOKUP, Pivot Tables)Inventory ManagementData AnalysisProcess ImprovementERP Implementation

Soft Skills

Detail-OrientedStrong Organizational SkillsStrong Written CommunicationStrong Verbal CommunicationAdaptability

Tools & Technologies

Microsoft Office SuiteNetSuiteEDI Systems

Industry Keywords

Vendor InvoicesPurchase OrdersCycle CountsInventory ForecastingOperational Decision-Making

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Create and manage sales orders and customer invoices; own accounts receivable follow-up and aging
Reconcile vendor and supplier invoices against purchase orders; identify and resolve discrepancies
Code vendor invoices for payment processing; maintain organized documentation for finance review
Assist with cycle counts and help maintain accurate inventory records
Monitor order and shipment status; research unreceived orders and review inventory quantities across multiple locations
Support inventory forecasting activities
Pull wholesale and channel performance reports to support sales planning and operational decision-making
Support EDI and manual order processing workflows alongside the operations team
Identify process inefficiencies and propose improvements
Learn and adapt quickly to new software tools as the company evolves; become a power user across operational systems
Assist with ERP implementation

Requirements

What you’ll need

Bachelor’s degree or equivalent experience
Intermediate to advanced Excel proficiency, including VLOOKUPs and pivot tables
Experience with Microsoft Office suite
Detail-oriented with strong organizational skills and consistent follow-through
Comfortable learning and using AI tools
Ability to pick up new software quickly and work across multiple systems simultaneously
Strong written and verbal communication skills
Experience with NetSuite preferred
Experience with inventory management preferred

Benefits

Comp & perks

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Work From Home