Executive Assistant

Hermeus

Executive Assistant supporting senior executives at Hermeus, a defense aviation company. Focused on calendar management, travel coordination, and process optimization within a fast-paced environment.

Posted 7/24/2026full-timeLos Angeles • California • 🇺🇸 United StatesMid-LevelSenior💰 $95,000 - $125,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong executive support capabilities, including calendar management, travel coordination, and meeting planning, while ensuring effective communication and collaboration across teams. Proven ability to handle confidential information with discretion and maintain high organizational standards in a fast-paced environment.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementTravel CoordinationCommunication SkillsOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Microsoft Office SuiteTravel PlanningExpense ReportingMeeting CoordinationProcess Improvement

Soft Skills

Interpersonal CommunicationAdaptabilityAttention to DetailDiscretionTeam Collaboration

Industry Keywords

Executive AssistantGuest RelationsLogisticsOnsite PresenceMulti-Tasking

About the role

Key responsibilities & impact

Executive Support: Manage daily calendars for ~2-3 senior executives.
Calendar Management: Respond to internal and external meeting requests.
Travel & Itineraries: Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed.
Guest Relations: Act as point of contact for external guests, ensuring a hospitable experience.
Meeting Coordination: Plan and host external meetings, partnering with event organizers and internal stakeholders.
Process Improvement: Establish the standard for all future EA hires at Hermeus. This includes collaboratively building out new processes and standards.
Team Synergy: Work cross-functionally with other administrative and operations team members to ensure seamless office communication.
Flexible Travel: Must be willing to travel to LA, ATL, or DC as needed, and comfortable working across different environments or schedules.

Requirements

What you’ll need

Experience: A minimum of 4+ years administrative experience supporting senior-level executives in a fast-paced environment.
Communication: Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high-level executives, clients, employees, and business associates both internal and external.
Organizational Skills: Strong organizational and time management skills. Proven experience in multi-tasking and collaborating with multiple people and priorities, while delivering high-quality results and follow-through.
Onsite Presence: Must be able to work onsite in LA a minimum of two days per week as needed by leadership to support a growing organization.
Company Alignment: Demonstrates curiosity and a desire to understand company goals
Adaptability: Ability to pivot quickly as new context emerges while collaborating effectively within a dynamic team environment
Discretion: Proven ability to handle confidential and sensitive information in a professional manner.
Detail-Oriented: Excellent attention to detail and accuracy.
Technical Skills: Strong Microsoft Office Suite skills and proficiency in scheduling meetings in multiple time zones.
Logistics: Experience planning and booking international travel, and handling executive monthly expense reports.

Benefits

Comp & perks

Health & Wellness: 100% employer-paid healthcare and pet insurance
Financial: Competitive pay, stock options, 401(k) retirement plan, and potential year-end bonuses
Time Off: Paid parental leave, 12 federal holidays, unlimited PTO for exempt employees, and generous accrued PTO for non-exempt employees
Office Perks: Weekly paid office lunches and fully stocked breakrooms