Executive Assistant, Personal Assistant – Family Office

Hermessi

Personal Assistant responsible for administration and household management for CEO of family office in Hong Kong. Requires strong organizational skills and proficiency in multiple software tools.

Posted 7/30/2026contractHong Kong • 🇭🇰 Hong KongMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time-management skills while overseeing administrative functions, managing contracts, and supporting accounting operations. Proficient in both English and Chinese, with a focus on detail-oriented problem-solving and the use of modern productivity tools.

Highest-signal resume keywords

Diploma In Business Administration5 Years Relevant ExperienceFluency In MandarinProficient In Microsoft OfficeWorking Knowledge Of Accounting Principles

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Basic Accounting PrinciplesFinancial ReportingContract ManagementKYC/AML DocumentationInvestor OnboardingBookkeepingFund OperationsPerformance Management

Soft Skills

Strong Organizational SkillsAttention To DetailProactive AttitudeEmotional IntelligenceProblem-Solving

Tools & Technologies

Microsoft OfficeGoogle SuiteChatGPT AI ToolsProject Management Tools

Industry Keywords

Administrative OperationsFund AdministrationService Provider AgreementsHousehold Management

About the role

Key responsibilities & impact

Oversee day-to-day administration while supporting accounting, bookkeeping, and fund operation work.
Manage contracts, service provider agreements, and internal documentation
Liaise with external service providers on monthly bookkeeping, preparation of management accounts, and annual company audits
Coordinate with custodians, fund administrators, auditors, legal advisers, and other service providers on routine fund operations matters
Assist with fund and bank account opening and KYC/AML documentation
Support investor onboarding, respond to basic investor enquiries, and maintain onboarding records
Handling personal matters for the CEO
Managing household staff - helpers and drivers schedules and performance management
Assisting with any house renovation or maintenance projects
Arranging family gatherings, children, holidays and parties
Running errands for management when required

Requirements

What you’ll need

Diploma or above in Business Administration, Finance, Accounting, or a related discipline
At least 5 years’ relevant experience in an administrative or operations role
Excellent written and spoken English and Chinese; Mandarin fluency is required
Working knowledge of basic accounting and financial reporting principles
Strong organizational and time-management skills with high attention to detail and accuracy
Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint
Proactive, reliable, and highly committed, with the ability to work independently and manage multiple priorities in a fast-paced environment
Super detail oriented
Demonstrate trustworthiness and reliability in their actions
Display the ability to tackle intricate problems while offering imaginative solutions
Take pride in the caliber of their work and continuously strive for improvement.
Nurture a strong appetite for learning and personal development.
Possess deep emotional and social intelligence.
Understand how to use ChatGPT AI tools to increase their productivity
Working knowledge of Google Suite (Gmail, Calendar, Drive, Docs, Sheets, Forms, Slides) and modern productivity and project management tools/apps (e.g., Monday, Notion, CRMs)

Benefits

Comp & perks

Paid training
Performance and impact-based cash bonuses
Competitive salary and benefits package
Opportunities for professional development and growth
12 days PTO
Annual salary increases
Internal friendly community meetups and workshops to network with your peers