Executive Assistant, Operations Assistant, Admin Assistant, Administration Officer, Administration Manager

Hermessi

Virtual Executive Assistant supporting C-level leaders in a fast-growing startup. Managing schedules, communications, and strategic initiatives while being part of a fully remote team.

Posted 7/30/2026contractRemote • 🇰🇪 KenyaJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills, with a focus on calendar management, document preparation, and relationship building. Proficient in utilizing productivity tools and AI technologies to enhance efficiency and support client goals.

Highest-signal resume keywords

Calendar ManagementDocument Drafting and EditingGoogle Suite ProficiencyEmotional and Social IntelligenceProblem-Solving Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Detail OrientedTrustworthinessReliabilityInitiativeDesire to Aid Others

Tools & Technologies

ChatGPT AI ToolsGoogle SuiteMondayNotionCRMs

Industry Keywords

Calendar ManagementClient Relationship ManagementInternal and External CommunicationsTravel CoordinationExpense Reporting

About the role

Key responsibilities & impact

Efficiently manage your client's daily schedule and priorities to assist them in achieving their ambitious aspirations.
Take charge of calendar management and scheduling.
Engage in research and formulate plans to facilitate your client's personal and professional growth.
Exhibit initiative to pleasantly surprise and gratify your client.
Establish strong relationships within your client's network and team, actively aiding in the management of these vital connections.
Lead the way in handling internal and external communications, crafting presentations, generating reports, and managing social media engagements.
Assist with drafting and editing of documents, including memos, presentations, and reports, ensuring that they are professional and well-structured.
Handle confidential information; act as a liaison between executives and other staff.
Coordinate travel arrangements (both domestic and international) and prepare expense reports.

Requirements

What you’ll need

A suitable work-from-home space
Minimum internet connection: 30 Mbps minimum
Excellent command of the English language, both spoken and written
Willingness to work full-time (40 hours/week) at a time that suits your client
At least 1 year experience in a full-time role, excluding freelance work that do not have set schedules
Are energized by their capacity to create an impact and are fueled by a genuine desire to aid others.
Super detail oriented.
Demonstrate trustworthiness and reliability in their actions.
Display the ability to tackle intricate problems while offering imaginative solutions.
Take pride in the caliber of their work and continuously strive for improvement.
Nurture a strong appetite for learning and personal development.
Possess deep emotional and social intelligence.
Understand how to use ChatGPT AI tools to increase their productivity
Working knowledge of Google Suite (Gmail, Calendar, Drive, Docs, Sheets, Forms, Slides) and modern productivity and project management tools/apps (e.g., Monday, Notion, CRMs)

Benefits

Comp & perks

Paid training
Performance and impact-based cash bonuses
Competitive salary and benefits package
Opportunities for professional development and growth
Work from anywhere – we are a 100% remote team.