Bookkeeper
HEPI (H-E Parts International)
part-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $25 per hour
Job Level
JuniorMid-Level
About the role
- Maintain and update financial records in QuickBooks Online, including categorizing and reconciling banking and credit card transactions accurately and timely (minimum of three days per week).
- Process accounts payable invoices through Bill.com, accurately coding and routing invoices for approval.
- Perform monthly credit card reconciliations, ensuring all transactions are accurately recorded, coded to the correct accounts, and supported with required documentation.
- Track and follow up on outstanding credit card receipts and expense reports to ensure timely submission and approval.
- Monitor and process employee expense reimbursements, verifying completeness, accuracy, and compliance with company policies before submission.
- Communicate with staff and department managers to resolve discrepancies, clarify coding questions, and support accurate financial reporting.
- Prepare monthly balance sheet reconciliations (bank, credit card, prepaid, receivables, investments) and maintain related roll forward schedules, ensuring all accounts are accurate, complete, and supported by appropriate documentation.
- Record recurring journal entries, including prepaid expenses, payroll, and monthly employee benefit expense entries, in accordance with GAAP and company policies.
- Review account activity for accuracy and compliance, identifying and resolving discrepancies promptly.
- Track, record, and maintain sales tax reporting and compliance.
- Assist with financial reporting and annual audit support.
- Ensure all financial records adhere with GAAP, internal controls, and company policies.
- Perform related accounting duties and special projects as assigned.
Requirements
- Associate’s degree is preferred, ideally in Accounting, Business, or Finance.
- 2+ years of bookkeeping or accounting support experience required.
- Working knowledge of QuickBooks Online, Bill.com, and Expensify or similar expense management tools preferred.
- Basic understanding of GAAP and common accounting procedures.
- Strong attention to detail with the ability to spot errors or inconsistencies.
- Comfortable reconciling accounts, matching receipts, and organizing financial documentation.
- Proficiency in Microsoft Excel (basic formulas, sorting, filtering).
- Good communication skills for interacting with employees and managers regarding coding, receipts, approvals, and policies.
- Ability to manage time effectively, meet deadlines, and handle repetitive tasks with accuracy.
- Ability to work effectively in a remote environment, demonstrating strong self-motivation, reliability, and proactive communication.
- High level of integrity and commitment to maintaining confidentiality of financial information.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
bookkeepingaccounting supportfinancial reportingjournal entriesreconciliationssales tax reportingGAAPfinancial documentationcoding invoicesexpense management
Soft skills
attention to detailcommunication skillstime managementself-motivationreliabilityproactive communicationintegrityconfidentialityproblem-solvingorganizational skills
Certifications
Associate’s degree in AccountingAssociate’s degree in BusinessAssociate’s degree in Finance