Associate QARA

Henry Schein

Providing administrative support to Quality Assurance and Regulatory Affairs team in a hybrid format. Collaborating with internal teams and ensuring project deadlines are met.

Posted 6/6/2026full-timeMelville • New York • 🇺🇸 United StatesJuniorMid-Level💰 $56,351 - $77,483 per yearWebsite

About the role

Key responsibilities & impact

Assist in obtaining documentation that will be submitted to regulatory bodies
Assist with monitoring internal project deadlines and ensuring timely completion of assigned project tasks
Maintains projects tasks such as organizing reports, agreements and other files and provides detailed updates to key stakeholders
Coordinates correspondence with key partners to monitor progress and ensure project timelines are maintained
Perform everyday administrative functions including clerical functions such as scheduling, supply ordering, organizing travel
Help coordinate logistics and communication across departments and with external vendors
Responsible for planning, pre-meeting preparation, communication of meeting materials to attendees, minutes of meeting and post meeting communication and related activities
Participates in special projects and performs other duties as required
Prepare, Maintain and track/reconcile departmental expense submissions
Provide updated report to leadership review
Manage onsite event logistics like departmental meetings, external audits, training sessions, summits and roundtables
Assists with preparations and coordinates plans for on-site meetings
Maintain, organize, and update physical file systems including binders, archives, secure storage cabinets and maintain regulatory library
Support the team with compiling documentation in connection with onsite regulatory audits and inspections

Requirements

What you’ll need

Typically 1 to 3 years of related professional experience
Good technology skills required, including Microsoft Office (Teams, Word, Excel, Access, Powerpoint, Outlook)
Excellent verbal and written communication skills
Financial/budgeting skills are helpful
Must have good interpersonal skills, able to multi-task and be comfortable with a flexible environment

Benefits

Comp & perks

Medical, Dental and Vision Coverage
401K Plan with Company Match
PTO [or sick leave if applicable]
Paid Parental Leave
Income Protection
Work Life Assistance Program
Flexible Spending Accounts
Educational Benefits
Worldwide Scholarship Program
Volunteer Opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

financial skillsbudgeting skillsadministrative functionsproject managementreport preparationlogistics coordinationdocument managementmeeting preparationexpense trackingregulatory compliance

Soft Skills

verbal communicationwritten communicationinterpersonal skillsmulti-taskingorganizational skillsflexibilityattention to detailstakeholder managementteam supportproblem-solving