Administrative Specialist

Helpware

Administrative Specialist managing logistics, procurement, and administrative tasks at Helpware. Seeking an organized individual proficient in English and Ukrainian for remote operations.

Posted 5/26/2026full-timeRemote • 🇺🇦 UkraineMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Support coordination of company equipment deliveries and returns
Communicate with logistics providers
Create shipments and track inventory and equipment movements
Assist with purchase requests, order tracking, and communication with vendors
Manage basic requests in corporate tools (Email, Microsoft Teams)
Update internal trackers and send company-wide communications using templates
Maintain regular reports (Birthday, Anniversary, Probation, etc.)
Perform data entry and ensure accuracy and consistency in internal systems
Support internal communications and track employee participation in gift programs
Update internal databases, maintain records, and ensure all documentation is accurate
Assist HR in tracking employee participation and monitoring progress
Provide day-to-day administrative support including data entry and reporting
Support coordination of branded merchandise and related activities

Requirements

What you’ll need

Experience in administrative, operations, or support roles
English (B1+) and fluent Ukrainian
Strong organizational and multitasking skills
Attention to detail and accuracy in data handling
Proactive mindset and willingness to learn
Comfortable working with Microsoft Office/Teams
Experience with HR systems (e.g., BambooHR) (Preferred)
Familiarity with logistics or procurement processes (Preferred)
Experience with reporting (Preferred)
Experience in budget management and financial tracking (Preferred)
Familiarity with merchandise development processes (Preferred)

Benefits

Comp & perks

Medical insurance after the trial period
English classes
Corporate training and parties

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data entryreportingbudget managementfinancial trackinginventory trackingorder trackinglogistics processesprocurement processesmerchandise development

Soft Skills

organizational skillsmultitaskingattention to detailaccuracyproactive mindsetwillingness to learn