Administrative Assistant – Payment Processes

helloo

Assistente Administrativo managing payment processes at helloo. Analyzing and organizing payment requests and ensuring document compliance.

Posted 7/6/2026full-timeSão Paulo • 🇧🇷 BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in managing payment processes, ensuring compliance with documentation requirements, and effectively communicating with internal clients. Skilled in organizing and tracking administrative workflows to meet departmental deadlines.

Highest-signal resume keywords

Payment Process ManagementDocument ControlExcel ProficiencyAdministrative ExperienceOperational Activities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payment ProcessDocument ControlAdministrative SkillsOperational SkillsData Analysis

Soft Skills

CommunicationOrganizationAttention to DetailProblem-Solving

Tools & Technologies

Office PackageExcel

Certifications & Qualifications

High School Diploma

Industry Keywords

CompliancePayment WorkflowStakeholder ManagementTracking Controls

About the role

Key responsibilities & impact

Receive, analyze and organize payment requests.
Complete forms and internal systems to open payment processes.
Check mandatory documentation and validate compliance with process requirements.
Request additional information or documents when necessary.
Forward processes for approval by the responsible areas.
Monitor the progress of requests and follow up with stakeholders.
Update tracking controls and spreadsheets. Ensure the organization and filing of documents related to the processes.
Respond to inquiries and clarify doubts from internal clients about the payment workflow.
Contribute to meeting the department’s deadlines and procedures.

Requirements

What you’ll need

High school diploma.
Experience in administrative and operational activities.
Experience with payment processes, registration, or document control.
Basic to intermediate Office package skills, especially Excel.

Benefits

Comp & perks

Medical assistance (health insurance).
Meal allowance provided monthly on a multi-benefit card, which can be used in chosen modalities (meal, groceries, transport app, food delivery app, pharmacy).
Free parking at Villa Lobos shopping mall or transportation voucher.
Childcare assistance.
Birthday day off.
Wellz (corporate mental health program).
Internal training platform (Saber Online).
Annual bonus.