Growth Operations Coordinator
Hello Heart
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $84,000 - $95,000 per year
Job Level
Mid-LevelSenior
About the role
- Coordinate logistics for consultant-facing events end-to-end, including venue sourcing, coordination and contracting, invitations and RSVPs, swag and materials orders, payments, etc.; coordinate with other vendor partners as needed
- Create tools to track events, ensure proper follow-ups with attendees, and evaluate cost and impact
- Support CRM and data hygiene by maintaining consultant contact lists and logging event activity
- Update and maintain consultant firm portals with current collateral, case studies, and product information
- Collaborate closely with Marketing and Enablement to ensure brand-approved materials are used across all consultant touchpoints
- Lead special projects focused on making the Consultant Relations team more impactful in-market and more operationally efficient
Requirements
- 3-5 years of experience in event coordination, operations, project coordination, administrative support, or similar roles
- Experience in a marketing function or experience supporting commercial, sales, or customer-facing teams
- Exceptional organizational skills, attention to detail, and ability to juggle multiple priorities simultaneously
- Highly execution-oriented — someone who moves quickly and follows through
- A proactive, resourceful “make-it-better” mindset
- Strong written and verbal communication skills
- Comfort working with tools such as Google Workspace, Salesforce, Slack
- Proven ability to work cross-functionally and build strong internal partnerships
- Ability to travel occasionally to support onsite events (approximately 20%)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event coordinationoperationsproject coordinationadministrative supportdata hygieneCRM management
Soft skills
organizational skillsattention to detailmulti-taskingexecution-orientedproactive mindsetstrong communication skillscross-functional collaboration