Executive Assistant

Healthy Alliance

Executive Assistant providing high-level support to executive leadership at Healthy Alliance. Ensuring smooth operations while managing sensitive information and complex tasks.

Posted 6/5/2026full-timeSchenectady • New York • 🇺🇸 United StatesMid-LevelSenior💰 $70,500 - $81,075 per yearWebsite

About the role

Key responsibilities & impact

Provide day-to-day support to executive leaders, including managing calendars, scheduling meetings, and helping leaders stay focused on top priorities
Coordinate internal and external meetings, prepare agendas and materials, and track follow-up items so work continues after meetings end
Arrange travel, complete expense reports, and support purchase requests in a timely and accurate way
Draft, format, and review emails, letters, reports, presentations, and other materials with strong attention to detail
Support Board and committee work by managing activities related to Board governance meetings, preparing materials, coordinating logistics, and keeping information organized and ready
Serve as a helpful point of contact for staff, vendors, and external partners, and ensure communication is professional, timely, and clear
Help manage office operations, including supplies, mail, vendor coordination, and general workplace needs
Maintain accurate files, records, and documents while handling sensitive information with care and confidentiality
Plan and support events, off-sites, team meetings, and other special activities that bring people together and support the work of the organization
Look for ways to improve workflows, solve problems, and build systems that help the executive team and the broader organization work more effectively

Requirements

What you’ll need

Associate or bachelor’s degree in business administration, communications, or a related field preferred
Equivalent work experience may be considered in place of a degree
Candidates with a non-traditional background and strong experience providing high-touch support to senior leaders are encouraged to apply
Three or more years of executive assistant, senior administrative support, or related experience, preferably supporting senior leaders or executive teams
Strong experience managing complex calendars, scheduling meetings, and coordinating changing priorities with accuracy and good judgment
Ability to handle sensitive and confidential information with discretion and professionalism
Experience preparing meeting materials, presentations, reports, and correspondence with strong attention to detail
Strong written and verbal communication skills, with the ability to work effectively with executives, board members, staff, and external partners
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Adobe, and other technology tools used for scheduling, document preparation, and communication
Ability to stay organized, manage multiple tasks, meet deadlines, and adjust quickly in a fast-paced environment
Experience supporting Board or committee meetings, travel coordination, expense reporting, or special projects is preferred

Benefits

Comp & perks

Competitive compensation package
Comprehensive insurance benefits available the 1st of the month after hire, including but not limited to medical, dental and vision, group short-term disability and life insurance with buy-up options, flexible spending and HSA company-contributed accounts, and more
401K with a company match
Unlimited paid time off after 90 days of employment
Company-sponsored training and certification opportunities
Hybrid work environment, people-first workplace
A workplace that values safety, respect, employee engagement, recognition, and diversity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementmeeting coordinationtravel coordinationexpense reportingdocument preparationreport writingpresentation preparationworkflow improvementsensitive information handlingevent planning

Soft Skills

attention to detailprofessional communicationorganizational skillsproblem-solvingdiscretiontime managementadaptabilityinterpersonal skillsjudgmentteam collaboration