Executive Assistant, Legal

Healthfirst

Executive Assistant supporting the Chief Legal Officer and Legal Department with administrative tasks in a hybrid work setting. Requires handling complex information and coordinating schedules and documents.

Posted 6/3/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $68,900 - $99,620 per yearWebsite

About the role

Key responsibilities & impact

Supports the Chief Legal Officer/General Counsel and provides administrative help to the Legal Department.
Responsible for handling complex and confidential information daily.
Answers requests for legal documents and maintains departmental files.
Coordinates meetings & maintains managers' schedules.
Preparation of Board books and may take minutes as needed.
Controls operational aspects of the department including routing the daily mail and office supplies.
Documents proofreading, drafting, and editing in various software mediums.

Requirements

What you’ll need

Prior experience as an Executive Assistant or Legal Secretary preferably supporting a General Counsel or BigLaw Partner.
Proficient in using Microsoft Excel (macros, pivot tables) + Microsoft Word (creating letters and document editing) + Microsoft PowerPoint (creating/editing presentations).
Expert at working with legal documents (formatting).
Good working knowledge of using Adobe Acrobat (form creation/editing).
Basic knowledge of corporate governance and board meetings/books.
Must possess a High School Diploma/GED from an accredited institution plus relevant legal experience.
Must have the ability to work a hybrid schedule consisting of reporting to 100 Church Street every Tuesday/Wednesday/Thursday.

Benefits

Comp & perks

medical, dental and vision coverage
incentive and recognition programs
life insurance
401k contributions

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

document proofreadingdocument draftingdocument editinglegal document formattingMicrosoft ExcelMicrosoft WordMicrosoft PowerPointAdobe Acrobatcorporate governanceboard meetings

Certifications

High School DiplomaGED