Administrative Aide

Health Research, Inc.

Administrative Aide supporting public health workforce programs at Health Research, Inc., a nonprofit advancing New York public health initiatives. Coordinating calendars, vendors, documents, and program operations.

Posted 8/5/2026full-timeAlbany • Connecticut, Massachusetts, New Jersey, New York, Vermont • 🇺🇸 United StatesMid-LevelSenior💰 $52,979 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities within public health settings, including effective management of outreach activities, coordination of staff calendars, and compliance with funding requirements. Proficient in using project management software and communication tools to ensure accurate information dissemination.

Highest-signal resume keywords

Administrative SupportProject Management SoftwareMicrosoft TeamsSharePointInterpersonal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

General Office ExperienceSecretarial ExperienceTechnical Assistance CoordinationDocument EditingCalendar Management

Soft Skills

Strong Communication SkillsInterpersonal SkillsProblem-Solving Skills

Tools & Technologies

ZoomSurveyMonkeyWebex

Industry Keywords

Public HealthCommunity-BasedGovernment SettingFunding Requirements

About the role

Key responsibilities & impact

Provide administrative support to the Program Team within the Division of Public Health Infrastructure
Manage and coordinate outreach and technical assistance activities supporting public health workforce awareness
Handle and coordinate staff calendars
Assist with processing Executive Deputy Clearance (EDCs) and Internet/Publication Request Forms (IPRs)
Assist with creating, reviewing, and editing formal correspondence and documents
Engage with vendors including Zoom and SurveyMonkey
Handle purchase orders
Organize SharePoint for the program
Perform other related duties as assigned
Comply with funding requirements, including time and effort reporting, grant deliverables, and contract deliverables

Requirements

What you’ll need

Bachelor's degree in a related field; OR an Associate's degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience
At least three years of general office, secretarial, or administrative experience in a community based, government or public health setting
At least two years of experience managing multiple assignments simultaneously
Experience maintaining tracking and/or project management software and systems
Experience using Microsoft Teams, SharePoint, Webex, Zoom, and Momentive Software Applications (SurveyMonkey)
Demonstrated experience managing multiple avenues of information for internal and external audiences and assuring they are accurate, congruent, and up to date
Demonstrated strong interpersonal and communication skills
Experience assisting to resolving day-to-day operational problems
Valid and unrestricted authorization to work in the U.S.
Visa sponsorship is not available
Travel up to 10% of the time is required
Must reside within a reasonable commuting distance of the official work location
Must be located in or willing to relocate to New York, New Jersey, Connecticut, Vermont, or Massachusetts prior to hire

Benefits

Comp & perks

Health, dental and vision insurance
Several comprehensive health insurance plans to choose from
Flexible benefit accounts for medical, dependent care, adoption assistance, parking and transit
Paid federal and state holidays
Paid sick, vacation and personal leave
Tuition support for educational or training opportunities
Participation in the New York State and Local Retirement System
Optional enrollment in the New York State Deferred Compensation Plan
Postretirement Health Benefits Plan for qualified retirees
Employee Assistance Program with educational and wellness programs, training, and 24/7 confidential services