Health Careers Manitoba

Secretary 3 – Mental Health Program

Health Careers Manitoba

full-time

Posted on:

Location Type: Office

Location: Winnipeg • 🇨🇦 Canada

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Salary

💰 CA$23,252 - CA$26,114 per year

Job Level

JuniorMid-Level

About the role

  • Provides secretarial services to the Medical Director(s), Psychiatrists and other associated multi-disciplinary staff including: Transcribing, typing or inputting a variety of correspondence including, (but not limited to) medico legal letters, reports, assessments, patient histories, research proposals and workshop material.
  • Recording and transcribing minutes.
  • Maintaining schedules for multiple physicians.
  • Acting as a receptionist for the department including scheduling patient appointments, taking and relaying messages, greeting and directing visitors and patients, answering general inquiries.
  • Distributing referrals to the appropriate inpatient and outpatient treatment teams.
  • Establishing and maintaining office systems and completing purchase orders utilizing multiple systems and protocols.

Requirements

  • Two years directly related experience required, preferably in a health care setting.
  • Experience with coordinating, organizing and scheduling meetings in Microsoft Outlook, with multiple stakeholders is required.
  • Experience in transcribing and distributing meeting minutes.
  • Experience working in a University environment with knowledge of University policies and procedures, in reference to grants and external funding agencies would be considered an asset.
  • Related experience with timekeeping and purchasing would be considered an asset.
  • Complete high school education, Manitoba standards, required.
  • Successful completion of a formal post-secondary administrative assistant program required.
  • Medical Terminology (75% pass mark).
  • Keyboarding speed of 50 wpm required.
  • Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, PowerPoint and Outlook required.
  • Knowledge of SAP and EPR are preferred.
  • Excellent oral and written communication and interpersonal skills.
  • Ability to communicate with all levels of hospital/university personnel, as well as various outside agencies and institutions.
  • The incumbent must be able to demonstrate good judgement, initiative and diplomacy and have the ability to coordinate workflow and develop efficiencies.
  • Excellent planning, organizational, project and time management skills are required.
  • Demonstrated ability to work independently with limited guidance and supervision.
Benefits
  • A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
  • Shared Health values and supports employment equity and workplace diversity.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
transcribingtypingschedulingrecording minuteskeyboard speed 50 wpmmedical terminologytimekeepingpurchasing
Soft skills
communication skillsinterpersonal skillsorganizational skillsplanning skillsproject managementtime managementinitiativediplomacygood judgementindependent work
Certifications
post-secondary administrative assistant programhigh school education