Health Careers Manitoba

Secretary 3

Health Careers Manitoba

full-time

Posted on:

Location Type: Hybrid

Location: Winnipeg • 🇨🇦 Canada

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Salary

💰 CA$23 - CA$27 per hour

Job Level

JuniorMid-Level

About the role

  • Provide clerical support to the Manager(s) of Health Services
  • Process job postings and related paperwork
  • Maintain position control
  • Register new hires in orientation sessions
  • Maintain information and employee profiles in the ESP staff scheduling system
  • Update day-to-day schedule changes in ESP and ShiftLink
  • Run staffing reports as requested
  • Adhere to timelines and deadlines for expense claim forms, time entry and payroll cutoffs
  • Process data entry into the SAP Payroll System
  • Follow up with sites to ensure timesheets are audited and inputted correctly
  • Identify areas for improvement with timekeeping
  • Coordinate appointment calendar for the Manager(s)

Requirements

  • Complete Grade 12 education, Manitoba standards, required.
  • Successful completion of a recognized secretarial training program required.
  • Experience with Microsoft Office, ESP and SAP is required.
  • Minimum two years previous related experience, preferably in a health care setting.
  • Typing 50-60 wpm, medical terminology (pass mark 75%) required.
  • Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, Teams, and Outlook.
  • Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.
Benefits
  • This term position may end earlier as outlined in your collective agreement.
  • Accommodations are available upon request during the assessment and selection process.
  • Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
data entrytyping 50-60 wpmmedical terminologyposition controlstaffing reportstimekeeping
Soft skills
clerical supportorganizational skillsadherence to deadlinescoordination
Certifications
recognized secretarial training program