Program and Operations Assistant

Health and Reentry Project (HARP)

Program and Operations Assistant at HARP, improving health care access for people post-incarceration. Responsible for scheduling, communication, and operational support for the team.

Posted 6/26/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $55,000 - $70,000 per yearWebsite

About the role

Key responsibilities & impact

Manage the schedule of HARP Executive Director and other executive team members
Coordinate meetings for HARP team members, key consultants, and advisory bodies
Take meeting notes and tracking key follow up items
Manage logistics for in person and virtual meetings and events
Support travel planning for HARP team members, including booking of air travel and hotel accommodations and supporting submission of expense report
Support onboarding of new vendors, consultants, and staff
Communicate with HARP’s Board of Directors and Advisory Committee as well as external partners and stakeholders
Maintain organizational documents (e.g. charters, organization charts, etc.)
Manage internal project management and tracking tools (e.g. contact lists and tools for tracking key conferences, events, and accomplishments)
Support development and implementation of operational policies and procedures
Other administrative support as needed

Requirements

What you’ll need

3+ years of experience working in an administrative or operations capacity; nonprofit, policy, or government experience required
Outstanding organizational skills and a track record of working independently on projects while supporting team projects and collaborative work
Maintain confidentiality and handle sensitive information with discretion.
Proficient with Google suite, Microsoft office, Zoom, and LinkedIn
Experience with Asana or similar project management tools
Ability to communicate with a broad range of stakeholders including senior-level professionals, national experts, policymakers with a range of political perspectives, people who have been incarcerated and staff who have worked in corrections, among others, with a high level of professionalism.
Interest and/or experience, including lived expertise, in policy related to incarceration, corrections, public safety, and/or the role health care plays for people who are leaving incarceration
Capable of working in a fast-paced, deadline-driven, growth-oriented, remote work environment
Ability to travel for occasional in-person staff meetings

Benefits

Comp & perks

medical
dental
vision
401K
and more

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportoperations managementproject managementlogistics managementtravel planningmeeting coordinationnote-takingpolicy developmentconfidentiality managementexpense reporting

Soft Skills

organizational skillsindependent workcollaborative workcommunication skillsprofessionalismdiscretionadaptabilityattention to detailtime managementinterpersonal skills