Accounts Receivable Operations Specialist
HeadQuarters
full-time
Posted on:
Location Type: Remote
Location: Mexico
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About the role
- Review AR aging reports and perform invoice, payment, and credit reconciliations.
- Investigate and resolve discrepancies via online meetings and email correspondence with customers, in collaboration with the Collections and Sales teams.
- Oversee daily payment application processes, ensuring timely and accurate transaction postings; troubleshoot and resolve related issues.
- Work cross-functionally with Sales, Logistics, Collections, and Accounting to resolve billing and payment discrepancies, including chargebacks, short payments, and overpayments.
- Ensure timely and accurate upload of payment documentation—including check deposits, smart safe receipts, and ACH remittance details—to internal systems.
- Support bi-weekly bank reconciliations related to AR entries and assist with external audits by preparing and adjusting supporting documentation.
- Manage payment reconciliation and reporting for consignment accounts, ensuring alignment with contractual obligations.
- Process account adjustments, write-offs, and credit memos in compliance with company policies.
- Conduct weekly quality reviews of payment applications and reconciliations to ensure data accuracy, integrity, and policy adherence.
- Analyze AR performance metrics (KPIs) and provide insights to guide collections and strategic decision-making.
- Lead and contribute to continuous improvement initiatives, promoting best practices to enhance AR efficiency and reduce aged receivables.
- Participate in month-end and year-end closing activities by ensuring accurate and timely AR postings.
Requirements
- Proven experience in Accounts Receivable operations or a similar finance role.
- Strong understanding of AR processes, payment application, and reconciliation.
- Proficiency with accounting software and ERP systems (e.g., SAP, Oracle, NetSuite).
- Advanced Excel skills and the ability to analyze financial data.
- Strong communication and collaboration skills, with a problem-solving mindset.
- Detail-oriented and highly organized, with the ability to manage multiple priorities.
- Familiarity with internal controls and audit practices is a plus.
Benefits
- Fully remote position
- Salary increase opportunities based on performance
- Opportunities for professional growth; working with the largest companies in the expanding cannabis industry ($10M+ monthly revenues).
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Accounts Receivablepayment applicationreconciliationfinancial data analysisinvoice processingcredit reconciliationpayment reconciliationaccount adjustmentsKPI analysisquality review
Soft Skills
communicationcollaborationproblem-solvingdetail-orientedorganizationaltime managementcross-functional teamworkcontinuous improvementadaptabilitystrategic decision-making