Payroll HR Coordinator
Headlands Research
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $22 - $26 per hour
Job Level
About the role
- Assist with preparation and validation of payroll data, including timesheets, hours worked, PTO, and other pay‑related items.
- Review payroll inputs for accuracy and completeness prior to submission.
- Support payroll processing to ensure employees are paid accurately and on schedule.
- Maintain payroll records and assist with payroll reconciliations.
- Respond to payroll‑related employee questions, escalating more complex issues as appropriate.
- Support basic payroll tax activities, including reviewing tax‑withholding setups, monitoring state/local requirements, and assisting with tax‑related inquiries.
- Support year‑end payroll activities, including W‑2s, audits, and reporting.
- Maintain and update employee records in the HRIS, ensuring accuracy and confidentiality.
- Support the employee life cycle, including onboarding, status changes, promotions, transfers, and separations.
- Prepare and process employment‑related documentation, including new hire, change, and termination paperwork.
- Support compliance activities such as E‑Verify, I‑9 maintenance, routine audits, and record retention.
- Prepare and maintain standard HR documentation (forms, letters, templates, checklists) and assist with HR reporting needs.
Requirements
- 1–3 years of experience in HR support, payroll coordination, or related administrative operations.
- Experience with HRIS and payroll systems (Rippling is ideal) preferred.
- Basic understanding of payroll principles, tax‑withholding fundamentals, and state/local tax basics.
- Strong attention to detail with consistent accuracy in data entry and documentation.
- Ability to maintain confidentiality and handle sensitive employee information with professionalism.
- Solid organizational and time‑management skills with the ability to manage multiple tasks and meet deadlines.
- Strong communication and customer‑service skills when assisting employees and internal partners.
- Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort working with data.
Benefits
- Benefits not explicitly listed in the job description.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
payroll processingdata entrypayroll tax activitiesHRIStax-withholdingW-2 preparationauditsemployee record maintenancecompliance activitiesHR documentation
Soft Skills
attention to detailconfidentialityorganizational skillstime-managementcommunication skillscustomer-service skillsprofessionalism