Executive Assistant
Crusoe
Administrative Assistant to the Chief Communications and People Officer
HDT Global
full-time
Posted on:
Location Type: Office
Location: Rockville • Maryland • 🇺🇸 United States
Visit company websiteSalary
💰 $57,000 - $75,000 per year
Job Level
Lead
About the role
- Provide proactive administrative support to the CCPO, including calendar management, travel coordination, and meeting prioritization
- Act as a liaison between executives and internal/external stakeholders
- Serve as the gatekeeper for the CCPO, prioritizing requests and ensuring timely follow-up
- Assist in the new hire onboarding process including creating employee files, triggering background screenings, and checking new hire paperwork
- Support contractor process, working closely with Finance, Legal, and hiring managers on process and administration of purchase orders/SOWs
- Support onsite interview process including scheduling and day-of coordination
- Oversee termination process including termination paperwork, exit surveys, and tracking effective dates
- Prepare and circulate weekly notifications for new hires and terminations
- Maintain electronic employee files, ensuring quality, completeness, and integrity of information
- Assist with employee benefits, including reconciling and processing benefits bills as needed
- Assist with planning and execution of culture and corporate-building activities such as employee events and celebrations
- Be an engaged member of the admin team, providing backup coverage as needed
- Manage sensitive and confidential employee information and Board of Directors materials with discretion
Requirements
- Bachelor's degree strongly preferred
- At least 2 years experience in a support role
- Proven ability to thrive in a fast-paced environment with ability to prioritize competing deadlines
- A passion for learning
- Impeccable attention to detail and discretion
- Strong organizational and project coordination skills
- Exceptional written and verbal communication skills
- High level of integrity and professionalism in handling confidential and sensitive information
- Comfortable working cross-functionally and supporting a broader team with meeting logistics and ad hoc project needs
- Agile learner and open to pivoting approaches and processes as needed
- Proficiency in Microsoft Office Suite
Benefits
- market-competitive base salary
- an annual performance-based bonus program
- stock grants at all levels
- health insurance
- dental insurance
- vision insurance
- retirement plan with 401(k) match
- summer hours
- professional development and development resources
- comprehensive rewards package
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel coordinationmeeting prioritizationemployee onboardingbackground screeningspurchase ordersSOWstermination paperworkemployee benefits processingproject coordination
Soft skills
attention to detaildiscretionorganizational skillscommunication skillsintegrityprofessionalismcross-functional collaborationadaptabilitytime managementteam engagement
Certifications
Bachelor's degree
